Venue: Gallery Room, The Corn Exchange, Witney. View directions

Contact: Deputy Town Clerk 

No. Item


Apologies for Absence

To consider apologies and reasons for absence.

Committee Members who are unable to attend the meeting should notify the Committee Clerk prior to the meeting, stating the reason for absence.

Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary  ...  view the full agenda text for item 1.


Declarations of Interest

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.


Minutes pdf icon PDF 371 KB

a) To receive and consider the minutes of the Halls, Cemeteries and Allotments Minutes held on 26 September 2022;


b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress on any item).



Public Participation

The meeting will adjourn for this item


Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.

Public Halls


Public Halls Report pdf icon PDF 403 KB

To receive the report of the Venue & Events Officer and accompanying usage figures provided by the Bookings Administrator.

Additional documents:


Public Halls - Review of Booking Terms & Conditions pdf icon PDF 783 KB

To receive the updated terms and conditions for public hall hire. Amendments include information on car parking, a deposit for larger commercial/public events and  full payment of the latter 28 days beforehand.


Corn Exchange - Arts Subsidised Hire Request pdf icon PDF 332 KB

To receive a request for subsidised hire at the Corn Exchange to hold a ‘Phoenix Rising’exhibition highlighting Domestic Abuse and Violence Against Women and Girls as part of 16 Days of Activism, 25 November – 10 December.


Corn Exchange - Vigil Request 20th November

To consider a request for a vigil outside the Corn Exchange to mark the Transgender Day of Remembrance on 20 November. The Corn Exchange will be lit during the evening to mark this occasion.

Cemeteries & Closed Churchyards


Children's Memorial Garden pdf icon PDF 585 KB

To receive the report of the Project Officer.

Additional documents:


Finance Report: Revised Revenue Budget 2022/23 and Draft Base Revenue Budget for 2023/24 pdf icon PDF 602 KB

To receive and consider the report of the Town Clerk/CEO and the Draft Revised Revenue Budget for 2022/23 and Draft Budget for 2023/24

Additional documents:


Schedule of Proposed Fees and Charges 2023/24 pdf icon PDF 131 KB

During the Budget Setting Cycle the Council reviews its Fees and Charges for various facilities and services it operates.


Included is the schedule of charges in respect of the assets and services which fall under the responsibility of this Committee, and the Committee is requested to review and approve or  ...  view the full agenda text for item 11.

Additional documents:


Revenue Growth Items, Special Revenue Projects and Capital Projects pdf icon PDF 364 KB

To receive and consider the report of the Town Clerk/CEO with an update on the current year’s work programme relating to Capital and Special Revenue Projects; as well as projects identified during the course of the year for inclusion as Revenue Growth Items or Special Revenue Projects in the Council’s  ...  view the full agenda text for item 12.

Additional documents: