Agenda and minutes

To consider apologies and reasons for absence.

Committee members who are unable to attend the meeting should notify the Committee Clerk derek.mackenzie@witney-tc.gov.uk prior to the meeting, stating the reason for absence.

Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary  ...  view the full agenda text for item SC142

No apologies for absence were received.

Members are reminded to declare any disclosable pecuniary interests in any items under consideration at this meeting in accordance with the Town Council’s Code of Conduct.

There were no declarations of interest from members or officers.

a)            To adopt and sign as a correct record the minutes of the meeting held on 23 January 2023.

b)            Matters arising from the minutes not covered elsewhere on the agenda. (Questions on the progress of any item).

The minutes of the meeting of the Stronger Communities committee held on 23 January 2023 were received.

Resolved:

That, the minutes of the Stronger Communities committee held 23 January 2023 be approved as a correct record of the meeting and be signed by the Chair.

The meeting will adjourn for this item.

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.

There was no public participation.

To receive the report of the Responsible Financial Officer.

The Committee received and considered the financial report of the Responsible Financial Officer showing figures for aspects under its remit during the last Quarter. The report also covered a recommendation to engage professional cleaning for the war memorial.

Resolved:

1.      That, the report be noted and,

2.      That, professional cleaning  ...  view the full minutes text for item SC146

To receive the report of the Communications & Community Engagement Officer.

The Committee received and considered the report of the Communications and Community Engagement Officer (CCEO).

Members were disappointed to hear  the annual newsletter distribution had been delayed and sporadic. The supplier had apologised for the poor service which resulted in some residents not being made aware of the Annual Town  ...  view the full minutes text for item SC147

To receive the report of the Communications & Community Engagement Officer.

The Committee received and considered the report of the Communications and Community Engagement Officer (CCEO).

Members discussed and provided ideas to celebrate the 75^th Anniversary of the NHS in July 2023. A member suggested that he had contact details for a poet who was also a NHS employee and  ...  view the full minutes text for item SC148

To receive the report of the Project Officer.

The Committee received the report of the Project Officer.

Members were pleased to hear the installation of the Covid-19 memorial was due to take place in early April, they agreed that an additional £750 be made available towards the completion of the project. Members were happy with the carving of  ...  view the full minutes text for item SC149

To receive the report of the Deputy Town Clerk.

The Committee received the report and verbal update of the Deputy Town Clerk concerning the current condition of the bus shelters on Woodstock Road and their immediate surroundings.

The bus shelters could not be re-sited as it would undermine their structural integrity, but maintenance of the verge and hedges could  ...  view the full minutes text for item SC150

To receive the report of the Communications & Community Engagement Officer.

The Committee received and considered the report of the Communications & Community Engagement Officer.

Members considered the sites suggested for entry to the Thames & Chiltern In Bloom competition for 2023 and agreed on the Country Park. The Mayor spoke about how many of the organisations at the award ceremony that she  ...  view the full minutes text for item SC151

To receive the report of the Communications & Community Engagement Officer.

The Committee received and considered the report of the Communications and Community Engagement Officer.

Members agreed that the Town Council’s Coronation offer should be a “simple but engaging event” and that this was in line with the wishes of the King.

Members discussed the proposed schedule of events and offered  ...  view the full minutes text for item SC152