Agenda and minutes

Venue: Virtual Meeting Room via Zoom. View directions

Contact: Democratic & Legal Services Officer 

Items
No. Item

With no legislation in place for the Town Council to hold virtual meetings, and because of the ongoing Covid-19 Pandemic, the Parks & Recreation Committee formed virtually as an Advisory Committee. Any recommendations outside of the current work’s programme, budget or policy will require ratification at the Full Council meeting held on 28th June 2021.

PR239

Apologies for Absence

To consider apologies and reasons for absence.

Committee Members who are unable to attend the meeting should notify the Democratic Services & Legal Services Officer (democracy@witney-tc.gov.uk ) prior to the meeting, stating the reason for absence.

 

Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose role  ...  view the full agenda text for item PR239

Minutes:

Apologies for absence were received from Councillors Luci Ashbourne and Duncan Enright.

 

Councillor Owen Collins attended in place of Cllr Ashbourne and Councillor Ruth Smith attended for Councillor Enright.

PR240

Declarations of Interest

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

Minutes:

There were no declarations of interest in matters to be discussed at the meeting.

PR241

Election of Vice-Chair

To elect a Vice-Chair of the Committee for the 2021/2022 Municipal Year.

Minutes:

The Chair called for nominations for the position of Vice-Chair of the Committee.

 

It was proposed and seconded that Councillor Daniel Butterfield be elected. There being no other nominations it was:

 

Resolved: That, Councillor Daniel Butterfield be elected Vice-Chair of the Committee for 2021/2022 municipal year.

PR242

Minutes pdf icon PDF 493 KB

a) To adopt and sign as a correct record the minutes of the Sport and Play Committee held on 1 March 2021;

 

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress on any item).

Minutes:

The Committee received and considered the minutes of the meeting of the Sport & Play Committee, the predecessor committee, held on 1 March 2021. There were no matters arising.

 

Resolved: That the minutes of the Sport and Play Committee held on  1 March 2021 be agreed as a correct record and  ...  view the full minutes text for item PR242

PR243

Public Participation

The meeting will adjourn for this item.

 

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42. Matters raised shall relate to the following items on the agenda. 5

Minutes:

The Committee adjourned for this item.

 

Mr Bloomfield addressed the committee regarding signage for Witney Town Bowls Club

Mr Gentles addressed the committee regarding the application for a doughnut stall on The Leys.

 

The Committee reconvened following public participation.

 

Note: Councillor Temple left the meeting at this juncture.

PR244

Oxlease Play Area - Memorial Picnic Bench pdf icon PDF 333 KB

To receive the report of the Maintenance & Environmental Services Officer.

 

NOTE:  As this request has no financial implications because it will be funded by the applicant, the Town Clerk, under her delegations will implement the recommendation accordingly.

 

Minutes:

The Committee received and considered the report of the Maintenance & Environmental Services Officer.

 

Clarification was given on the type of bench to be installed and the proposed location. Councillors expressed their support for the  proposal.

 

It was noted that there were no  financial implications as it would be funded by  ...  view the full minutes text for item PR244

PR245

Madley Park Playing Fields & Play Area pdf icon PDF 338 KB

To receive and consider the report of the Town Clerk/CEO and make recommendations to full Council.

Additional documents:

Minutes:

The Committee received a verbal update from the Town Clerk. An update was given on discussions that had been held regarding the freehold of the area and legal agreements that are in place. It was emphasised that further legal advice was needed.

 

Issues regarding the use of the sports pitches  ...  view the full minutes text for item PR245

PR246

Park Road Play Area - Update pdf icon PDF 347 KB

To receive the report of the Projects Officer.

 

NOTE:  As this project is planned and budgeted for, the Town Clerk suggests delegation to Officers in consultation with the Ward Councillors to progress the procurement and installation.

Additional documents:

Minutes:

Consideration was given to the report of the Projects Officer.

 

Clarification was given on the ownership of the land and discussions had been held regarding the implementation of a lease with Cottsway Housing including break clauses. The possibility of residents being able to apply for grant funding for equipment was  ...  view the full minutes text for item PR246

PR247

Skate Park - Update pdf icon PDF 341 KB

To receive the report of the Projects Officer, and a verbal report from Cllr Daniel Butterfield, if appropriate.

 

Additional documents:

Minutes:

The report of the Project Officer was received and considered.

 

Councillor Butterfield updated the committee and explained that the group had now agreed a constitution and setting up of a bank account . It was now hoped to drive the project forward through social media. There would be a need  ...  view the full minutes text for item PR247

PR248

Leys Recreation Ground - Request to run a Doughnut Stall pdf icon PDF 339 KB

To receive and consider the report of the Maintenance & Environmental Services Officer, and make recommendations to full Council.

Minutes:

The report of the Maintenance & Environmental Services Officer was received and considered.

 

In response to a question it was clarified that the generator unit ran on recycled cooking oil and not diesel and emissions were reduced and the doughnuts were cooked on a gas unit. During the daytime the generator  ...  view the full minutes text for item PR248

PR249

Leys Recreation Ground - Splash Pad re-opening

At the full Council meeting held on 12 April 2021, the Maintenance & Environmental Services Officer reported under Health & Safety that he was researching if the Splash Pad could reopen under the Government’s Roadmap (due to not operated using chlorinated water). 

 

The facility will need to be professionally commissioned, which will  ...  view the full agenda text for item PR249

Minutes:

The Committee was advised that the facility needed to be professionally commissioned, which will cost in the region of £2,400 and depending on their availability could be open when the Roadmap dictates (21 June). The Committee was requested to decide whether this facility should reopen, and close in line with  ...  view the full minutes text for item PR249

PR250

Leys Recreation Ground - Witney Town Bowls Club Request to Erect a Sign

To receive a verbal update from the officers on this request.

Minutes:

The committee gave consideration to a request from Witney Town Bowls Club to erect new signage for the facility. In addition it was reported that Oxfordshire County Council had advised that new directional signage was to be provided on Station Lane.

 

Councillors expressed their support for new signage and it  ...  view the full minutes text for item PR250

PR251

West Witney Sports Ground - Cycling Speed Awareness pdf icon PDF 348 KB

To receive the report of the Maintenance & Environmental Services Officer.

 

NOTE:  As this is a H&S issue, the Town Clerk will, under her delegation, deal with the recommendations if deemed urgent and in the interests of public safety.

 

Minutes:

The  Committee received the report of the Maintenance & Environmental Services Officer.

 

There was support for the proposal but concerns remained about vehicles adhering to the speed limit. The cycle crossing sign was also considered to be a positive step. Discussion ensued about the positive impact of signage and it was  ...  view the full minutes text for item PR251

PR252

West Witney Sports Ground - Compliance & Project Update

To receive a verbal report from the Town Clerk in respect of the Clubhouse compliance and if the West Witney Sports & Social Club have been able to re-open the facilities in line with the latest stage of the COVID roadmap as planned.

 

To also note that Consultants Knight Kavanagh and  ...  view the full agenda text for item PR252

Minutes:

The Town Clerk advised that officers had been working towards compliance by 17 May to allow public access. The Council had undertaken the works it had agreed to undertake. A meeting to check compliance of works undertaken by the sports and social club had also been arranged but was cancelled.  ...  view the full minutes text for item PR252