Agenda and minutes

To consider apologies and reasons for absence.

Committee members who are unable to attend the meeting should notify the Committee Clerk derek.mackenzie@witney-tc.gov.uk prior to the meeting, stating the reason for absence.

Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary  ...  view the full agenda text for item SC384

Apologies for absence were received from Councillors T Ashby, O Collins and A Bailey.

Members are reminded to declare any disclosable pecuniary interests in any items under consideration at this meeting in accordance with the Town Council’s Code of Conduct.

Councillor R Smith declared an interest in Item 8 – Youth Services due to her being a member of the church involved in the service proposal.

a)            To adopt and sign as a correct record the minutes of the meeting held on 12 June 2023.

b)            Matters arising from the minutes not covered elsewhere on the agenda. (Questions on the progress of any item).

The minutes of the Stronger Communities committee meeting held on 12 June 2023 were received.

Resolved:

That, the minutes of the Stronger Communities committee held on 12 June 2023 be approved as a correct record of the meeting and be signed by the chair.

The meeting will adjourn for this item.

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.

There was no public participation.

To receive and consider the report of the Responsible Financial Officer (RFO).

The Committee received and considered the report of the Responsible Financial Officer (RFO).

No questions arose however members thanked the RFO for the additional information provided in the report explaining the significant variances in agreed budgets.

Resolved:

That, the report be noted.

To receive and consider the report of the Communications & Community Engagement Officer.

The Committee received the report of the Communications & Community Engagement Officer (C&CEO) which provided an update on the work to improve the council’s website and an update on the Council’s summer newsletter.

Members welcome the changes to refresh the website which would realign it with other authorities in having  ...  view the full minutes text for item SC389

To receive and consider the report of the Communications & Community Engagement Officer.

The Committee received the report of the Communications & Community Engagement Officer (C&CEO).

The Committee noted the comments in the report on a youth services meeting which had been held, the outcome of which would be discussed in a later agenda item and also welcomed the Witney Forum minutes showing  ...  view the full minutes text for item SC390

To receive and consider the report of the Deputy Town Clerk.

The Committee received the report of the Deputy Town Clerk along with a verbal update from the Chair following meetings held between Councillors, local providers, groups, organisations following the cessation of Got2B CIC.

It was clear from the conversations, that following the closure of Got2B CIC, there would be little  ...  view the full minutes text for item SC391

To receive and consider the report of the Deputy Town Clerk.

Members received and considered the report of the Deputy Town Clerk regarding requests for litter and dog bins within the town.

Members were disappointed to hear of West Oxfordshire District Council’s former decision to remove a large number of bins across the town, particularly in areas where rubbish was highly  ...  view the full minutes text for item SC392

To receive and consider the report of the Deputy Town Clerk.

Members received and considered the report of the Deputy Town Clerk regarding replacement and new bus shelters.

The Committee were supportive of the replacements scheme which was being administered and mostly funded by Oxfordshire County Council as part of an accessibility project. A sum of £7,000 would need to be  ...  view the full minutes text for item SC393