Agenda

Venue: Gallery Room, The Corn Exchange, Witney. View directions

Contact: Deputy Town Clerk 

Items
No. Item

1.

Apologies for Absence

To consider apologies and reasons for absence.

 

Committee members who are unable to attend the meeting should notify the Committee Clerk derek.mackenzie@witney-tc.gov.uk prior to the meeting, stating the reason for absence.

 

Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary  ...  view the full agenda text for item 1.

2.

Declarations of Interest

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

3.

Minutes pdf icon PDF 535 KB

a)   To adopt and sign as a correct record the minutes of the Policy, Governance and Finance Committee meeting held on 3 October 2022 (enclosed)

 

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress of any item).

4.

Public Participation

The meeting will adjourn for this item.

 

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.

Policy

5.

Standing Orders – 2022 Review pdf icon PDF 498 KB

To receive the report of the Deputy Town Clerk

Additional documents:

Governance

6.

Payment of Accounts pdf icon PDF 346 KB

To receive and consider the schedule of accounts paid and bank reconciliations.

Additional documents:

Finance

7.

Annual Investment Strategy 22-23

As advised by the Town Clerk this item is deferred to the Policy, Governance and Finance Committee meeting on 30 January 2023.

8.

Financial Report & Associated Matters pdf icon PDF 206 KB

To receive the joint report of the Town Clerk/C.E.O & Deputy Town Clerk.

9.

Discretionary Grant Request - Riverside Gardens Sandbag Store pdf icon PDF 361 KB

To receive the report of the Operations Manager.

10.

Schedule of Proposed Fees & Charges 23-24 pdf icon PDF 158 KB

During Budget Setting Cycle the Council reviews its Fees and Charges for the various facilities and services it operates.

 

Attached are the schedules of charges which have all been approved by the respective spending committees. 

 

The Committee is RECOMMENDED to approve (or amend as necessary) the:

 

i.             Burials Fees  ...  view the full agenda text for item 10.

Additional documents:

11.

Revenue Budget - Revised 22-23, Estimates 23-24 pdf icon PDF 517 KB

To receive and consider the report of the Town Clerk.

Additional documents:

12.

Revenue Growth, Special Revenue and Capital Projects

To receive a verbal report of the Town Clerk.

13.

Vehicle Replacement pdf icon PDF 367 KB

To receive the report of the Operations Manager.

14.

Exclusion of Press and Public

To consider and if appropriate, to pass the following resolution:

That in accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the  ...  view the full agenda text for item 14.

15.

Memorandum of Understanding Partnership Agreement

To receive the confidential report of the Deputy Town Clerk.

Additional documents:

16.

Town Hall External Decoration

To receive the report of the Operations Manager.

17.

Major Strategic Projects

To receive and consider the confidential report of the Town Clerk.

Additional documents:

18.

Property & Legal Matters

To receive verbal confidential report of the Town Clerk.

19.

Staffing Matters

To receive and consider the confidential minutes of the Personnel Sub-Committee meeting held on 26 October 2022, and agree the recommendations contained therein.