Agenda item

To receive the report of the Deputy Town Clerk

The Committee received the written and verbal report of the Deputy Town Clerk explaining the proposed changes to Standing Orders in line with legislation and best practice, for consideration by members.

Members discussed the retention of meeting recordings, Standing Order 11g, it was agreed that these recording should be kept for the purposes of minute writing but need not be retained after the minutes of that meeting were duly agreed and signed by the Chair. The Deputy Town Clerk reminded members of the importance of raising discrepancies in the minutes when they were presented for approval.

In respect of Standing Order 16a, members asked that this is reworded to say that members were welcome to stand. The Deputy Town Clerk confirmed that this is due to respecting other members and would affect other standing orders such as those that require silence if the Chair rises.

The Deputy Town Council confirmed that a decision does not need to be taken on adopting the revised Standing Orders until the February cycle of meetings, therefore members have time to consider the proposed changes further once presented to Full Council on 6 December.

Resolved:

That, the report and verbal update be noted.