Agenda and draft minutes

To consider apologies and reasons for absence.

Committee Members who are unable to attend the meeting should notify the Committee Clerk derek.mackenzie@witney-tc.gov.uk prior to the meeting, stating the reason for absence.

Standing Order 30(d)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary Councillors  ...  view the full agenda text for item PR361

An apology for absence was received retrospectively from Councillor O Collins.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

There were no declarations of interest from Members or officers.

a) To adopt and sign as a correct record the minutes of the Parks & Recreation Committee meeting held on 13 May 2024;

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress on any item).

The minutes of the Parks & Recreation Committee meeting held on 13 May 2024 were received.

PR249 – Major Strategic Projects Update. In response to a Member, officers advised the bollard at West Witney Sports Ground had been repaired, and that they were still waiting to hear from Parkrun representatives regarding  ...  view the full minutes text for item PR363

The meeting will adjourn for this item.

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42. Matters raised shall relate to the following items on the agenda. 5

The member of the public present did not particpate in the meeting.

To receive a verbal update from the Chair and Leader on the site meeting held with the Club and Oxfordshire Cricket Board on 20^th June 2024; and reconsider issuing a licence agreement for a minimum of 5 years setting out responsibilities, terms & conditions of the Club and the Council  ...  view the full agenda text for item PR365

The Chair raised this agenda item in the meeting so the member of public present could listen to the discussion.

The Committee received a verbal update from the Leader of the Council concerning Witney Swifts Cricket Clubs request for an agreement on the use and maintenance of West Witney Sports  ...  view the full minutes text for item PR365

The member of public left the meeting at 18.20pm

To receive and consider the report of the Deputy Town Clerk concerning the results of the 2024 annual residents satisfaction survey for this Committee.

The Committee received and considered the report of the Deputy Town Clerk concerning the results of the resident’s annual satisfaction survey which was held at the beginning of the year.

Members were advised the report represented the survey results for the services under the remit of this committee and showed  ...  view the full minutes text for item PR366

To receive and consider the report of the Projects Officer concerning ongoing projects under the remit of this Committee.

The Committee received and considered the report of the Project Officer, accompanied with verbal updates from the Head of Estates and Operations.

Members were provided with updates on the Leys Wheeled Sports Park, West Witney Sports & Social Club building, the Leys Courtside Hub, Ralegh Crescent new sports and social area,  ...  view the full minutes text for item PR367