Agenda and minutes

With no legislation in place for the Town Council to hold virtual meetings, and because of the ongoing Covid-19 Pandemic, the Parks & Recreation Committee formed virtually as an Advisory Committee. Any recommendations outside of the current work’s programme, budget or policy will require ratification at the Full Council meeting held on 14 February 2022.

To consider apologies and reasons for absence.

Committee Members who are unable to attend the meeting should notify the Democratic Services & Legal Services Officer (democracy@witney-tc.gov.uk ) prior to the meeting, stating the reason for absence.

Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose role  ...  view the full agenda text for item PR12

Apologies for absence were received from Councillors Ashbourne & McMahon

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

There were no declarations of interest from members or officers.

a) To adopt and sign as a correct record the minutes of the Parks & Recreation Committee held on 1 November 2021;

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress on any item).

The minutes of the Parks & Recreation Committee held on 1 November 2021 were received as a correct record.

There were no matters arising.

The meeting will adjourn for this item.

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42. Matters raised shall relate to the following items on the agenda. 5

There was no public participation.

To consider the report of the Deputy Town Clerk

Consideration was given to the report of the Deputy Town Clerk regarding food trading operations from Town Council recreation grounds in 2022.

Members noted that the current arrangement at West Witney had worked well during the trial period. Members agreed that this should be continued at the current rental until  ...  view the full minutes text for item PR16

To consider the report of the Project Officer.

The report of the Project Officer was received and considered.

Members noted the requirements of the Football Association regarding financial support and associated criteria. It was agreed that the original option for a converted container on site was not feasible.

Members discussed alternative options including the nearby Newland allotment site,  ...  view the full minutes text for item PR17

To consider the report of the Project Officer.

The report of the Project Officer was considered. The views of Councillor Prosser, as local member, were also reported to the committee.

Members considered the three options outlined in the report. Discussion ensued regarding the Open Spaces Strategy which provides a strategic overview on play equipment for the coming years.  ...  view the full minutes text for item PR18

To consider the report of the Operations & Estates Advisor.

The report of the Operations & Estates Advisor was received and considered.

The committee discussed the location of existing accesses, land ownership and the Rights of Way in the area. Members noted the potential housing development in the area.

After discussion it was agreed that a new access gate and associated  ...  view the full minutes text for item PR19

To consider the report of the Town Clerk.

The committee considered the report of the Town Clerk updating on the budget decision taken by Council and seeking consideration of the budgets allocated to Parks & Recreation issues.

It was noted that, following the earlier recommendation, there was the potential for additional income from food trading at recreation sites. It  ...  view the full minutes text for item PR20