Agenda and minutes

To consider apologies and reasons for absence.

Committee Members who are unable to attend the meeting should notify the Committee Clerk derek.mackenzie@witney-tc.gov.ukprior to the meeting, stating the reason for absence.

Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary  ...  view the full agenda text for item H26

Apologies for absence were received from Councillors P Hiles, L Duncan, V Gwatkin and T Ashby.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

There were no declarations of interest from members or officers.

a) To receive and consider the minutes of the Halls, Cemeteries and Allotments Minutes held on 7 November 2022;

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress on any item).

The minutes of the Halls, Cemeteries & Allotments Committee meeting held on 7 November 2022 were received.

Resolved:

That, the minutes of the Halls, Cemeteries & Allotments Committee meeting held on 7 November 2022  be approved as a correct record of the meeting and be signed by the Chair.

The meeting will adjourn for this item

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.

There was no public participation.

To receive the report of the Responsible Financial Officer.

The Committee received and considered the financial report of the Responsible Financial Officer.

Members had no questions.

Resolved:

That, the report be noted.

To receive the report of the Venue & Events Officer.

The Committee received and considered the report of the Venue & Events Officer.

The report concerned hall usage numbers, further refurbishment updates on the Gallery Room carpet and on the purchase of a projection equipment. Members also reviewed subsidised hire for a line dancing group held in conjunction with the Council’s  ...  view the full minutes text for item H31

To receive the report of the Communications & Community Engagement Officer.

The Committee received and considered the report of the Communications & Community Engagement Officer.

Members had no concerns with the erection of a new noticeboard on Langdale Hall as the ICE Centre supported the plan, so were unanimous in their support.

Resolved:

1.      That, the report be noted and,

2.      That,  ...  view the full minutes text for item H32

To receive the report of the Operations Manager.

The Committee received and considered the report of the Operation Manager.

Members discussed the removal of  three trees outlined in the report which currently fell outside the Council’s tree policy and were all reluctant to remove healthy trees. However, Members could see the importance of their removal to ensure that  ...  view the full minutes text for item H33

To receive the report of the Operations Manager.

The Committee received and considered the report of the Operation Manager.

Members were in favour of the replacement gates in order to improve the security of the allotments, however they were concerned that the gate, replaced in 2020, at Hailey Road was proposed to be again replaced and if this  ...  view the full minutes text for item H34

To receive the report of the Operations Manager.

The Committee received and considered the report of the Operation Manager.

A member gave a verbal report on the issue to say that the plan was to install three or four solar lights at ground level to provide a small amount of light, similar to that which is used in  ...  view the full minutes text for item H35