Agenda and minutes

Venue: Main Hall, The Corn Exchange, Witney. View directions

Contact: Democratic & Legal Services Officer 

No. Item


Apologies for Absence

To consider apologies and reasons for absence.

Committee Members who are unable to attend the meeting should notify the Democratic & Legal Services Officer ( prior to the meeting, stating the reason for absence.

Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose role  ...  view the full agenda text for item H463


Apologies for absence were received from Councillors T Ashby and L Duncan.



Declarations of Interest

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.


There were no declarations of interest from members or officers.



Minutes pdf icon PDF 373 KB

a) To receive and consider the minutes of the Halls, Cemeteries and Allotments Minutes held on 12 July 2021;


b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress on any item).



The minutes of the meeting of the Committee held on 12 July 2021 were received.


The Town Clerk advised members that tenders were still awaited regarding the accessibility works at Tower Hill cemetery. It was further reported that a meeting had been held with Thames Valley Police regarding anti-social behaviour  ...  view the full minutes text for item H465


Public Participation

The meeting will adjourn for this item.


Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.


There was no public participation.



Committee Work Plan pdf icon PDF 349 KB

To consider the report of the Town Clerk.

Additional documents:


The Committee considered the report of the Town Clerk providing an update on the committee work plan and seeking any projects to be put forward as part of the budget setting process.


In response to a query it was clarified that applicants for allotments were not means tested and previously  ...  view the full minutes text for item H467


Burwell Hall - Replacement Heating System pdf icon PDF 351 KB

To consider the report of the Project Officer.

Additional documents:


Consideration was given to the report of the Project Officer regarding a replacement heating system at Burwell Hall.


Members expressed their support for exploring a renewable/green energy solution. The financial implications were clarified and it was explained that the consultants had been recommended through Oxfordshire County Council.




To commission  ...  view the full minutes text for item H468


Langdale Hall - Request for Outside Seating pdf icon PDF 128 KB

To receive and consider the correspondence from tenants ICE Centre requesting that part of the parking adjacent to Langdale Hall is designated as seating with tables and chairs for their licensed events in order to set up an outside space.


The Committee considered a request from the tenants of Langdale Hall to allow the positioning of tables and chairs outside of the building. Clarification was given on the proposed location of the tables and chairs.


During discussion members considered access to the site and neighbouring properties, potential noise nuisance for  ...  view the full minutes text for item H469


Public Halls & 1863 Café Bar Report pdf icon PDF 387 KB

To consider the report of the Venue & Events Officer.


The Committee received the report of the Venue & Events Officer regarding usage and income from The Corn Exchange, Burwell Hall and 1863 Café bar. Members noted the increasing number of bookings as organisations returned to face to face events and the encouraging income levels from the café.


In response to  ...  view the full minutes text for item H470