Agenda and minutes

Venue: Gallery Room, The Corn Exchange, Witney. View directions

Contact: Democratic Services Officer 

Items
No. Item

SC95

Apologies for absence

To consider apologies and reasons for absence.

 

Committee members who are unable to attend the meeting should notify the Democratic Services Officer (nicky.cayley@witney-tc.gov.uk) prior to the meeting, stating the reason for absence.

 

Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose role is  ...  view the full agenda text for item SC95

Minutes:

Apologies for their absence were received from Cllrs Bolger and King.

SC96

Declarations of Interest

Members are reminded to declare any disclosable pecuniary interests in any items under consideration at this meeting in accordance with the Town Council’s Code of Conduct.

Minutes:

There were no declarations of interest in matters to be discussed at the meeting.

SC97

Minutes pdf icon PDF 516 KB

a)            To adopt and sign as a correct record the minutes of the meeting held on 20 January   2020.

b)            Matters arising from the minutes not covered elsewhere on the agenda. (Questions on the progress of any item).

Minutes:

The Committee received and considered the minutes of the meeting held on 20 January 2020. 

 

RESOLVED:         that the minutes of the meeting held on 20 January 2020 be agreed as a correct record and signed by the Chair.

 

The Mayor said that he had had no update from the SOTA  ...  view the full minutes text for item SC97

SC98

Public Participation

The meeting will adjourn for this item.

 

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.

Minutes:

RECOMMENDED:             there were no members of the public present for this item.

SC99

Operational Report pdf icon PDF 362 KB

To receive and consider the report of the Operations and Estates Officer.

Additional documents:

Minutes:

Members received and considered the report of the Operations and Estates Officer, which included an update on lightbulbs stored in the Buttercross roof being smashed as well as the mechanism being broken.  He cautioned that now the nights were lighter, vandalism would increase.

 

RESOLVED:  that the report be noted.

SC100

Bin Audit pdf icon PDF 401 KB

To receive and consider the report of the Office Manager

Additional documents:

Minutes:

The Committee received and considered the report of the Office manager alongside the bin audit from WODC, a specific request for a dog waste bin and a list of outstanding bin requests.

 

If the Town Council wanted to install additional bins across the parish, it would need to bear the  ...  view the full minutes text for item SC100

SC101

Buttercross Clock pdf icon PDF 355 KB

To receive and consider the report of the Operations and Estates Officer.

Minutes:

The Committee received and considered the report of the Operations and Estates Officer, concerning the Buttercross Clock which had stopped working.  The receiver had stopped working and needed to be replaced.  The expert had advised that the mechanism needed servicing and some cosmetic work was needed to the face and  ...  view the full minutes text for item SC101

SC102

Communications Update

To receive a verbal update from the Events and Communications Officer.

Minutes:

The Committee received and considered a verbal update from the Events and Communications Officer.  This covered the embedding of Modern Gov into the website, the satisfaction survey which would be online until 30 April, and the planting of the Tiny Forest.  Newsletters should be physically delivered by the end of  ...  view the full minutes text for item SC102

SC103

Council and Civic Events Report

To receive a verbal update from the Events and Communications Officer.

Minutes:

The Communications & Events Officer gave a verbal update covering the Commonwealth Flag raising, the postponement of the Citizen of the Year Awards and the Civic reception due to the current pandemic situation. She also advised that the V E Day celebration would be postponed until August to coincide with V  ...  view the full minutes text for item SC103

SC104

Witney Carnival 2020

Minute SC32 refers: RECOMMENDED: that Councillors would run a stall at Witney

Carnival – ideas should be brought to the next meeting.

 

 

 

Minutes:

The Committee discussed ideas for the Councillor’s stall at Witney Carnival.

 

RESOLVED:          to defer the final decision to the next meeting, but in the meantime Cllrs Gwatkin and Aitman to work on the idea of the history of The Leys.

SC105

Third Party Events

To receive and consider the report of the Operations and Estates Officer – TO FOLLOW

Minutes:

The Committee received and considered an extensive report from the Operations and Estates Officer concerning third party events.  Members discussed matters in the lights of various complaints from the public after the Pitch 1 area at The Leys had been designated an events field.  There followed a debate on whether  ...  view the full minutes text for item SC105

SC106

Witney & District Twinning Association pdf icon PDF 372 KB

To note the minutes of the meeting held on 29 January 2020 along with the schedule of events for the Twinning Anniversary events on 3-5 April 2020.

Additional documents:

Minutes:

The Committee received and considered the minutes of the Twinning Association held on 29th January and information on the Witney Twinning Anniversary Schedule – this event had now been cancelled due to COVID-19.

 

RESOLVED:  that the minutes be noted and the cancellation of the Twinning Event be noted.

SC107

VE Day 75 Working Party

To receive a verbal update of the meeting held earlier this evening.

Minutes:

The Committee received and considered the verbal update of the meeting held earlier that evening, at which the VE Day celebrations had been put on hold until VJ Day in August.

 

RESOLVED:          that the verbal update of the meeting held earlier be noted.

SC108

Christmas Sub Committee pdf icon PDF 485 KB

To receive and consider the minutes of the sub committee held on 27 February 2020.

Minutes:

The Committee received and considered the minutes of the Christmas Sub Committee held on 27 February 2020.

 

RESOLVED:         

 

1.            that the minutes of the meeting be noted;

 

2.            that members available to run stalls at the Advent Fayre contact Officers as soon as possible to sign up.

SC109

Youth Services Working Party pdf icon PDF 352 KB

To receive and consider the minutes and recommendations therein of the Youth Services Working Party held on 24th February 2020.

Minutes:

The Committee received and considered the minutes of the meeting held on 24 February 2020.

 

RESOLVED:         that the minutes of the meeting be noted.