Agenda and minutes

To consider apologies and reasons for absence.

Committee Members who are unable to attend the meeting should notify the Democratic Services Officer (nicky.cayley@witney-tc.gov.uk) prior to the meeting, stating the reasons for absence.

Standing Order 30 (a)(v) permits the appointment of substitute Councillors to a Committee whose role  ...  view the full agenda text for item H438

Apologies for their absence were received from Cllrs Ashby, Bolger and King.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

There were no declarations of interest in matters to be discussed at the meeting.

The meeting will adjourn for this item.         

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.

The Committee adjourned so that Mr Terry Powell could address the committee about lighting systems in the Corn Exchange.

After this address, the Committee reconvened.

a)      To adopt and sign as a correct record the minutes of the meeting held on 9 September   2019.

b)     Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress of any item).

The Committee received and considered the minutes of the meeting held on 9 September 2019.

Matters Arising

The Town Clerk referred to minute H364 (1) and advised that Cottsway had offered a 10-year lease of Park Road Play area for £125 per annum, as they were asserting that neither they  ...  view the full minutes text for item H441

To note the above programme of works.

The Committee received and considered the report of the Town Clerk.

RESOLVED:  that the report be noted.

To receive and consider the report of the Operations and Estates Officer.

The Committee received and considered the report of the Operations and Estates Officer updating on various items and areas across the estate.

RESOLVED:  that the report be noted.

a)      To receive the minutes of the Corn Exchange Working Party held on 4^th November 2019 (to follow);

b)     Corn Exchange Phase Two Priorities -  To receive the report of the Office Manager (to follow).

a) Corn Exchange Working Party Minutes – 4 November 2019

The Committee received and considered the minutes of the Corn Exchange Working Party held on 4 November 2019.

b) Corn Exchange Phase 2 Priorities

The Committee received and considered the report of the Office Manager, further to a working party  ...  view the full minutes text for item H444

To receive and consider the following reports:

a)       War Memorial - correspondence enclosed from J Dolby regarding the missing casualties of WW1;

b)      Windrush Cemetery – Wild Flower Meadow - Operations & Estates Officer report enclosed.

a) War Memorial

The Committee received and considered correspondence from Mrs J Dolby regarding casualties of WW1 who she believed were not recorded on the war memorial.  She had decided to contact the Town Council after hearing that the name of Lucy Harris was to be added to the War  ...  view the full minutes text for item H445

To receive and consider the following reports:

a)      Buttercross Footpath – report of Operations & Estates Officer enclosed;

b)     Leys Recreation Ground – pitch renovations - report of Operations & Estates Officer (to follow);

c)      Witney Swifts Cricket Club – proposed move to West Witney Sports Ground – correspondence and Operations & Estates  ...  view the full agenda text for item H446

a) Buttercross Lane Footpath

The Committee received and considered the report of the Operations and Estates Officer and quotes for the path to be constructed.

b) Leys Recreation Ground – Pitch Renovations

The Committee received and considered the report of the Operations and Estates Officer.  Members discussed the fact that  ...  view the full minutes text for item H446

Splash Pad on the Leys Recreation Ground - To receive and consider the enclosed report of the Operations & Estates Officer and correspondence from a member of the public concerning the Council’s Policy on opening times of the facility.

The Committee received and considered the report of the Operations and Estates Officer and correspondence from a resident who was asking for the splash pad to be turned on for a day if it was unseasonably warm after it had been shut down for the season.  It was explained that  ...  view the full minutes text for item H447

To receive and consider the report of the Operations & Estates Officer – (to follow).

The Committee received and considered the report of the Operations and Estates Officer providing an update on the situation at Farmers Close following last year’s fire at T and B Motors.  Complaints had been received about the unsightly boundary that was defined by temporary steel hoarding on the Town Council’s  ...  view the full minutes text for item H448

To receive and consider the following reports:

a)      Revised revenue budget 2019/20 and base revenue budget for 2020/21 (Town Clerk’s report to follow)

b)     Schedule of proposed Burial Fees and Charges 2020/21 (to follow)

c)      Schedule of proposed Hall Hire Fees and Charges 2020/21 (to follow)

d)     Schedule of proposed  ...  view the full agenda text for item H449

a) Revised Revenue Budget 2019/20 and Base Revenue Budget for 2020/21

The Committee received and considered the report of the Town Clerk.

b) Schedule of Proposed Burial Fees and Charges

The Committee received and considered the proposed schedules of charges and the report of the Cemeteries Officer. The report explained  ...  view the full minutes text for item H449