Agenda and minutes

To consider apologies and reasons for absence.

Committee Members who are unable to attend the meeting should notify the Committee Clerk derek.mackenzie@witney-tc.gov.uk prior to the meeting, stating the reason for absence.

Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary Councillors  ...  view the full agenda text for item PR359

No apologies for absence were received.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

There were no declarations of interest from Members or Officers.

a) To adopt and sign as a correct record the minutes of the Parks & Recreation Committee held on 22 May 2023;

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress on any item).

The minutes of the Parks & Recreation Committee meeting held on 22 May 2023 were received.

P255 – A Member provided an update in respect of a hogging path at West Witney which could be used by Parkrun and that there may be an opportunity in Autumn 2023 to access grant  ...  view the full minutes text for item PR361

The meeting will adjourn for this item.

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42. Matters raised shall relate to the following items on the agenda. 5

The Committee adjourned for this item.

The committee received representations from two members of Spartan Rangers Football Club concerning Agenda Item 7. Questions followed from members.

The Committee reconvened.

To receive the report of the Responsible Financial Officer (RFO).

The Committee received the report of the Responsible Financial Officer.

No questions arose from Members.

Resolved:

That, the report be noted.

To receive the report of the Deputy Town Clerk.

The Committee received the report of the Deputy Town Clerk regarding the final design plans received from Oxfordshire County Council for traffic calming on The Leys service road.

All members were in agreement with the implementation of the final updated plan.

Recommended:

1.      That, the report is noted and,

2.  ...  view the full minutes text for item PR364

To receive the report of the Operations Manager.

The Committee received and considered the report of the Operations Manager in respect of the council’s football pitch provision.

The Operations Manager gave a verbal update explaining the history of the football pitches under the Town Council’s control as well as talking through the options outlined in the report.

Members  ...  view the full minutes text for item PR365

To receive the report of the Operations Manager.

The Committee received and considered the report of the Operations Manager regarding a request for a rental agreement at West Witney Sports Ground from Witney Swifts  Cricket Club.

As discussed earlier in the meeting there was a potential for the cricket square at The Leys may be removed and therefore  ...  view the full minutes text for item PR366

To consider and if appropriate, to pass the following resolution:

That in accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the  ...  view the full agenda text for item PR367

Resolved:

That in accordance with section (1(2) of the Public Bodies (admission to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the confidential nature of the following business to be transacted.  ...  view the full minutes text for item PR367

To receive a confidential verbal update from the Town Clerk/C.E.O. if appropriate.

The Deputy Town Clerk and Head of Estates provided a confidential verbal update in respect of additional tennis court colour-coating at West Witney Sports Ground.

It was reported the council had been successful in recouping the costs associated with the additional slip test report and Members agreed half of this  ...  view the full minutes text for item PR368