Agenda and minutes

To consider apologies and reasons for absence.

Committee Members who are unable to attend the meeting should notify the Deputy Town Clerk (adam.clapton@witney-tc.gov.uk ) prior to the meeting, stating the reason for absence.

Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose role is to  ...  view the full agenda text for item PR330

Apologies for absence were received from Councillors V Gwatkin, D Enright and A McMahon.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

There were no declarations of interest from members or officers.

a) To adopt and sign as a correct record the minutes of the Parks & Recreation Committee held on 16 May 2022;

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress on any item).

The minutes of the meeting held on 16 May 2022 were considered.

Resolved:

That, the minutes of the Parks & Recreation Committee held on 16 May 2022 were received as a correct record and signed by the Chair.

The meeting will adjourn for this item.

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42. Matters raised shall relate to the following items on the agenda. 5

There was no public participation.

To receive the report of the Town Clerk & Chief Executive Officer (to follow).

The Committee received and considered the financial report showing figures for aspects under its remit for the last Quarter, provided by the Town Clerk & Chief Executive Officer.

In response to a member, Officers advised the fallout of higher energy costs had yet to be seen within the Council’s finances, but  ...  view the full minutes text for item PR334

To receive a verbal update from the Town Clerk & Chief Executive Officer.

The Committee received a verbal update from the Town Clerk & Chief Executive Officer concerning Madley Park Playing Fields, Windrush Place grass pitches and the cricket wicket at West Witney Sports Ground.

With regard to Madley Park playing fields, she explained there was a complex dual user agreement in place which  ...  view the full minutes text for item PR335

To receive the report of the Venue & Events Officer.

The Committee received and considered the report of the Venue & Events Officer concerning proposed summer youth activities by Got2b on the Town Council’s land, and a request to use adjoining halls if required.

Members agreed that all event requests should be treated fairly, so documentation would need to be supplied,  ...  view the full minutes text for item PR336

To receive the report of the Project Officer.

The Committee received and considered the report of the Project Officer concerning the proposed refurbishment of the Leys Skate Park.

Members were grateful for the report which was comprehensive and appeared to cover all aspects previously discussed on the project. The inclusivity of girls and need to increase the scope  ...  view the full minutes text for item PR337

To receive a verbal update from the Town Clerk & Chief Executive Officer.

The Committee received a verbal update from the Town Clerk & Chief Executive Officer.

Members were advised that Ridge & Partners had been appointed to draw up plans for the extension to the sports changing rooms. They had other preliminary works to do, such as producing new CAD drawings and plans of  ...  view the full minutes text for item PR338

To consider and if appropriate, to pass the following resolution:

That in accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the  ...  view the full agenda text for item PR339

Resolved:

That in accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the confidential nature of the following business to be transacted.  ...  view the full minutes text for item PR339

To receive a verbal update from Officers.

The Deputy Town Clerk provided a confidential verbal update on the gate which had been installed by the Town Council following a decision taken by this committee to ensure continued access via a private road to Lakeside Allotments.

The issue had been referred to this committee as the road was  ...  view the full minutes text for item PR340

To receive a verbal update from the Town Clerk & Chief Executive Officer.

The Committee received a confidential verbal update from the Town Clerk & Chief Executive Officer.

Members were advised a meeting had taken place with a representative of West Witney Sports & Social Club to discuss a list of outstanding matters. Further information was awaited following the meeting.

The Committee were also advised  ...  view the full minutes text for item PR341