Agenda and minutes

With no legislation in place for the Town Council to hold virtual meetings, and because of the ongoing Covid-19 Pandemic, the Parks & Recreation Committee formed virtually as an Advisory Committee. Any recommendations outside of the current work’s programme, budget or policy will require ratification at the Full Council meeting held on 11 April 2022.

To consider apologies and reasons for absence.

Committee Members who are unable to attend the meeting should notify the Democratic Services & Legal Services Officer (democracy@witney-tc.gov.uk ) prior to the meeting, stating the reason for absence.

Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose role  ...  view the full agenda text for item PR97

Apologies for absence were received from Councillors Ashbourne and McMahon.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

There were no declarations of interest from members or officers.

a) To adopt and sign as a correct record the minutes of the Parks & Recreation Committee held on 10 January 2022;

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress on any item).

The minutes of the meeting held on 10 January 2022 were considered.

PR16 – Food Trading at Recreation Grounds

The Deputy Town Clerk advised that the current operator at West Witney Sports Ground had agreed an extension from 1^st April 2022 at an increased rate. In respect of Burwell  ...  view the full minutes text for item PR99

The meeting will adjourn for this item.

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42. Matters raised shall relate to the following items on the agenda. 5

There was no public participation.

To consider the report of the Town Clerk/C.E.O (To follow).

The Deputy Town Clerk gave a verbal update.

It was reported that a site meeting was to be arranged at Burwell changing rooms with the Council advisors to look at options. The committee noted that there may be funding available from the Football Association but any associated criteria/restrictions would need  ...  view the full minutes text for item PR101

To receive the report of the Project Officer.

Consideration was given to the report of the Project Officer.

The committee considered the current position with regard to community involvement, design options and budget allocated for the skate park project. Members agreed the Town Council should undertake a full redevelopment of the site; new equipment would be preferable, if  ...  view the full minutes text for item PR102

To consider the report of the Project Officer.

The committee considered the report of the Project Officer.

It was noted that this had been previously considered and £5k allocated towards the cost of implementing a traffic calming scheme. It was indicated that there had been no recent complaints of vehicles being driven in an anti-social manner in the  ...  view the full minutes text for item PR103

To consider the report of the Project Officer.

The report of the Project Officer was considered.

The committee received details of quotes received for works to the tennis courts at West Witney Sports Ground.

Recommended:

That, Quote 1, as detailed in the report, be accepted for the works.

To receive a verbal update from the Deputy Town Clerk on cricket pitch bookings following correspondence from Witney Swifts CC. The pitch letting agreement for 2021-22 is included for information.

Consideration was given to the current application form for sport pitch bookings together with correspondence received from a pitch user.

The Deputy Town Clerk advised that a meeting had been held with the correspondent earlier in the day. The committee noted the issue with litter on the site and the  ...  view the full minutes text for item PR105