Agenda item

To receive a verbal update from the Deputy Town Clerk on cricket pitch bookings following correspondence from Witney Swifts CC. The pitch letting agreement for 2021-22 is included for information.

Consideration was given to the current application form for sport pitch bookings together with correspondence received from a pitch user.

The Deputy Town Clerk advised that a meeting had been held with the correspondent earlier in the day. The committee noted the issue with litter on the site and the cost to both the council and West Witney Sports Club. It was agreed that officers look at the situation with regard to litter, the provision of bins and usage of existing bins and options for a weekend litter pick in addition to or by changing the current timetable of bin collection. It was noted that the situation could be reviewed as part of the forthcoming discussions on the grounds maintenance contract.

With regard to bookings administration, it was noted that the issue of charging referred to in correspondence would be referred to the Policy, Governance & Finance Committee as a subsidised letting request. In respect of the booking form it was suggested that an addition be made allowing applicants to identify any additional issues that may impact on the booking cost. It was noted that a form was completed to identify dates that pitches were required at the start of the season with more detailed information being provided for each date at a later stage.

Recommended:

1.       That, officers be requested to look at the situation with regard to litter, the provision of bins and usage of existing bins and options for a weekend litter pick in addition to or by changing the current timetable; and

2.       That, officers be authorised to make necessary amendments to the pitch booking form as outlined at the meeting.