Agenda and minutes

To consider apologies and reasons for absence.

Committee Members who are unable to attend the meeting should notify the Committee Clerk derek.mackenzie@witney-tc.gov.ukprior to the meeting, stating the reason for absence.

Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary  ...  view the full agenda text for item H466

An apology for absence was received from Councillor O Collins.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

There were no declarations of interest from members or officers.

a) To receive and consider the minutes of the Halls, Cemeteries and Allotments Minutes held on 10 July 2023;

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress on any item).

The minutes of the Halls, Cemeteries & Allotments Committee meeting held on 10 July 2023 were received.

Members received an update on the progress on the following:

H283 – A list of tasks had been provided to the Probation Service relating to support they can provide the Council to maintain the  ...  view the full minutes text for item H468

The meeting will adjourn for this item

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.

There was no public participation.

To receive the report of the Responsible Financial Officer (R.F.O).

The Committee received and considered the report of the Responsible Financial Officer (RFO).

A Member raised a question regarding the low level of income from burials and was advised it was affected by the number of ashes interments rather than a coffin burials and the relatively low number of burials  ...  view the full minutes text for item H470

To receive the report of the Venue & Events Officer.

The Committee received the report of the Venue & Events Officer with an update on the activity of the Public Halls.

Members were pleased to see that the decorating had commenced in the Café and looked forward to the Gallery Room and stairway being completed. An update was also provided on  ...  view the full minutes text for item H471

Councillor D Enright joined the meeting at 18:12pm

To receive the report of the Venue & Events Officer.

The Committee received the report of the Venue & Events Officer as well as a verbal update from the Head of Estates and Operations (HEO) regarding the review of events held in the Corn Exchange.

Members had several questions and therefore more it was requested that information be included in the  ...  view the full minutes text for item H472

To receive the report of the Deputy Town Clerk.

The  Committee received the report of the Deputy Town Clerk along with a verbal update on Cemetery matters.

Members received the minutes of the Friends of the Cemetries meeting held on 29 August 2023.

They also received the results of the council’s entry of Windrush Cemetery into the Cemetery of  ...  view the full minutes text for item H473

To consider and if appropriate, to pass the following resolution:

That in accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the  ...  view the full agenda text for item H474

Resolved:

That in accordance with section (1(2) of the Public Bodies (admission to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the confidential nature of the following business to be transacted.  ...  view the full minutes text for item H474

To receive a confidential verbal update from the Town Clerk/C.E.O.

The Committee received a confidential verbal update from the Town Clerk.

Members received and considered correspondence from Witney Allotment Association (WAA) regarding the services and administration they provide.

Members welcomed the close working relationship with the Association, assisted via the regular contact with both the Operations Manager and the Town  ...  view the full minutes text for item H475