Agenda item

To receive the report of the Venue & Events Officer.

The Committee received the report of the Venue & Events Officer as well as a verbal update from the Head of Estates and Operations (HEO) regarding the review of events held in the Corn Exchange.

Members had several questions and therefore more it was requested that information be included in the breakdown. The HEO assured members that future reports would contain more details such as the costs incurred by the council, net profits and grouping by activity.

The Committee considered the proposal of  amending a range of Group 4 charges for performances and technical rehearsals. The Deputy Town Clerk reminded members of the Council’s vision statement to 'run and maintain a small community arts facility’, and although the charges may seem higher, the Venue and Events Officer had included a bar charge in the proposed fees and that in some cases they would work out more cost effective than the current charges for local performing groups.

Members were pleased to hear that Witney Dramatic Society would soon  be returning to the Corn Exchange to preform having held their performances elsewhere in recent years.

Recommended:

1. That, the report and verbal update be noted and,
2. That, future reports contain more information on the financial breakdown of events held at the Corn Exchange and,
3. That, the simplified Group 4 charges, as presented, be implemented by the Council.