Agenda and minutes

To consider apologies and reasons for absence.

Committee Members who are unable to attend the meeting should notify the Committee Clerk derek.mackenzie@witney-tc.gov.ukprior to the meeting, stating the reason for absence.

Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary  ...  view the full agenda text for item H130

An apology for absence was received from Councillor P Hiles.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

There were no declarations of interest from members or officers.

a) To receive and consider the minutes of the Halls, Cemeteries and Allotments Minutes held on 16 January 2023;

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress on any item).

The minutes of the Halls, Cemeteries & Allotments Committee meeting held on 16 January 2023 were received.

Resolved:

That, the minutes of the Halls, Cemeteries & Allotments Committee meeting held on 16 January 2023 be approved as a correct record of the meeting and be signed by the Chair.

The meeting will adjourn for this item

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.

There was no public participation.

To receive the report of the Responsible Financial Officer.

The Committee received and considered the financial report of the Responsible Financial Officer.

In addition to noting the quarterly figures and the Committees healthy financial situation, Members discussed the purchase of two repurposed post boxes for use in Tower Hill and Windrush Cemeteries as part of the “Letters to Heaven”  ...  view the full minutes text for item H134

To receive the report of the Venue & Events Officer.

The Committee received and considered the report of the Venue & Events Officer.

The report concerned hall usage numbers, the newly installed screen and projector at the Corn Exchange, an update on the 1863 café and the success of the Anniversary Open Day.

Members discussed the introduction of a loyalty drink  ...  view the full minutes text for item H135

To receive the report of the Project Officer.

The Committee received the report of the Project Officer.

Members discussed the proposed scheme and believed it would be well received by supporters of the Corn Exchange. They agreed in principle to a cost of £150 for a five-year term and an Aluminium plaque to be fixed to the underside  ...  view the full minutes text for item H136

To receive the report of the Project Officer.

The Committee received the report of the Project Officer.

Members discussed the new information provided on this project, however, were still concerned about lack of evidence of the Fuel Cell Technology being effective for Burwell Hall. The cost of the initial implementation was no longer an issue as the difference  ...  view the full minutes text for item H137

To receive a verbal update from the Chair/Deputy Town Clerk.

The Committee received a verbal report from the Deputy Town Clerk.

Members heard that since the change in Cemetery Regulations agreed by this Committee in October 2022, an issue regarding one of the changes had arisen in respect of pre-sold funeral plans by one or more of the local funeral  ...  view the full minutes text for item H138

To receive the report of the Operations Manager

The Committee received the report of the Operations Manager.

Members were disappointed to hear of anti-social behavioural problems in the Tower Hill cemetery which appeared to have been brought about by the installation of the gate. They discussed the implementations of locking the gate in the evenings, thus restricting access  ...  view the full minutes text for item H139

To consider and if appropriate, to pass the following resolution:

That in accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the  ...  view the full agenda text for item H140

That in accordance with section (1(2) of the Public Bodies (admission to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the confidential nature of the following business to be transacted.

To receive the confidential verbal update of the Town Clerk/C.E.O

The Committee received a confidential verbal update from the Deputy Town Clerk regarding the Lakeside Allotment Access Road and action which needed to be implemented by the town council in this area.

Resolved:

That, the confidential verbal update be noted.