Agenda and minutes

To consider apologies and reasons for absence.

Committee Members who are unable to attend the meeting should notify the Deputy Town Clerk (derek.mackenzie@witney-tc.gov.uk) prior to the meeting, stating the reason for absence.

Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose role is  ...  view the full agenda text for item H454

Apologies for absence were received from Councillors M Jones and D Enright.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

There were no declarations of interest from members or officers.

a) To receive and consider the minutes of the Halls, Cemeteries and Allotments Minutes held on  4^th July 2022;

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress on any item).

The minutes of the meeting of the committee held on 4 July 2022 were received.

P350 – The Deputy Town Clerk confirmed that, following satisfactory additional core samples being taken, the retractable seating installation at the Corn Exchange would take place in December.

P352 – The Deputy Town Clerk confirmed  ...  view the full minutes text for item H456

The meeting will adjourn for this item

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.

There was no public participation.

To receive and consider the report of the Town Clerk/RFO.

The Committee received and considered the financial report showing figures for items under its remit for the last quarter, provided by the Town Clerk & Chief Executive Officer.

Members also considered capital and special revenue projects for the 2023-24 Budget. The committee asked that funds for a  projector, capable of screening  ...  view the full minutes text for item H458

To receive the report of the Venue & Events Officer.

The committee received and considered the report of the Venue & Events Officer and hall usage figures of the Bookings Administrator.

Members considered the introduction of a scheme to allow local artists to display their work in the Corn Exchange. It was felt that this is a positive idea and  ...  view the full minutes text for item H459

To receive and consider the report of the Venue & Events Officer.

The committee received and considered the report of the Venue & Events Officer.

Members were in agreement that such a system would be required once seating was installed and were satisfied it would incur a minimal administration cost only. They welcomed the ability for customers at events in the Corn Exchange  ...  view the full minutes text for item H460

To discuss the situation of parking for hall users and officers relative to the three parking bays adjacent to the side of the Corn Exchange, and the issues raised by a particular group.

The committee received a verbal report for the Deputy Town Clerk following a request from a local gardening group to remove the three parking spaces located at the side of the Corn Exchange.

Members discussed the merits and disadvantages of the proposal but agreed that for the Corn Exchange to  ...  view the full minutes text for item H461

To receive and consider the report of the Project Officer.

The report of the Project Officer was received and considered.

The committee welcomed a suggestion the memorial could be located in part of Windrush Cemetery which was not useable for burials and were supportive of engraved stones bearing children’s names, hoping the latter would not be interfered with.

There also  ...  view the full minutes text for item H462