Agenda and minutes

As there was no legislation in place for the Town Council to hold virtual meetings, and because of the ongoing Covid-19 Pandemic, the Halls, Cemeteries & Allotments Committee formed virtually as an Advisory Committee. Any recommendations outside of the current work programme, budget or policy would require ratification at the Full Council meeting held on 11 April 2022.

To consider apologies and reasons for absence.

Committee Members who are unable to attend the meeting should notify the Democratic & Legal Services Officer ( democracy@witney-tc.gov.uk ) prior to the meeting, stating the reason for absence.

Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose role  ...  view the full agenda text for item H110

An apology for absence was received from Councillor Ashbourne

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

There were no declarations of interest from members or officers.

a) To receive and consider the minutes of the Halls, Cemeteries and Allotments Minutes held on 17 January 2022;

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress on any item).

The minutes of the meeting of the committee held on 17 January 2022 were received.

The Deputy Town Clerk advised that a meeting had been held with the organisers of the Tea Dance event in the Corn Exchange. Clarification had been given that the event could be preceded by line  ...  view the full minutes text for item H112

The meeting will adjourn for this item

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.

There was no public participation.

To consider the report of the Venue & Events Officer

Consideration was given to the report of the Venue & Events Officer.

Members noted the usage and income figures and it was anticipated that with a continued increase in bookings and being able to use outside seating at the 1863 café/bar, the situation would improve.

The committee considered the introduction of  ...  view the full minutes text for item H114

To consider the report of the Operations & Estates Advisor.

The report of the Operations & Estates Advisor was considered.

Members noted that the exterior decoration could be delayed for a couple of years to allow budgets to be allocated for the works.

In respect of damp works members considered the quotes submitted by contractors. It was agreed that Quote 1  ...  view the full minutes text for item H115

To receive the minutes of the Corn Exchange Working Party held on 7 March 2022.

The committee received the minutes of the Corn Exchange Working Party held on 7 March 2022.

The Deputy Town Clerk highlighted an issue that had been raised regarding the side lighting and options for electrical works that may be required. It was noted that whilst there was no specific budget  ...  view the full minutes text for item H116

To consider a request from the ICE Centre to erect a sign on the front of Langdale Hall.

The Committee received a request from the ICE Centre for replacement signage at Langdale Hall.

Members expressed support for the new sign and clarification was given that the costs would not be the responsibility of the Town Council.

Recommended:

That the request from the ICE Centre for new signage at  ...  view the full minutes text for item H117

To consider the report of the Operations & Estates Advisor

The report of the Operations and Estates Advisor regarding the mapping of existing graves and future layout at Windrush Cemetery was considered.

The committee noted the proposed works and links to potential development in the area that may facilitate a revised access and road layout on the site. The financial  ...  view the full minutes text for item H118