Agenda and minutes

As there was no legislation in place for the Town Council to hold virtual meetings, and because of the ongoing Covid-19 Pandemic, the Halls, Cemeteries & Allotments Committee formed virtually as an Advisory Committee. Any recommendations outside of the current work programme, budget or policy would require ratification at the Full Council meeting held on 14 February 2022.

To consider apologies and reasons for absence.

Committee Members who are unable to attend the meeting should notify the Democratic & Legal Services Officer (democracy@witney-tc.gov.uk) prior to the meeting, stating the reason for absence.

Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose role  ...  view the full agenda text for item H21

An apology for absence was received from Councillor Ashbourne

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

There were no declarations of interest from members or officers.

a) To receive and consider the minutes of the Halls, Cemeteries and Allotments Minutes held on  8 November 2021;

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress on any item).

The minutes of the meeting of the Committee held on 8 November 2021 were received.

The Deputy Town Clerk advised that a response was yet to be received from Building Control regarding the new seating in the Corn Exchange. Once confirmation was received then the project could proceed but there  ...  view the full minutes text for item H23

The meeting will adjourn for this item

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.

There was no public participation.

To receive and consider the report of the Venue & Events Officer.

The report of the Venue & Events Officer was considered.

Members noted the progress to date and it was anticipated that hall usage and income from the Café Bar would increase as restrictions eased and weather improved.

The Deputy Town Clerk advised that a request had been received from the organisers  ...  view the full minutes text for item H25

To receive and consider the report of the Projects Officer.

The report of the Project Officer was considered.

The Committee supported the principle of providing an area for a children’s memorial garden and the potential location, design of the site and infrastructure required were discussed.

After discussion it was agreed that the garden be located at Windrush Cemetery with exact  ...  view the full minutes text for item H26

To consider the report of the Town Clerk.

The committee considered the report of the Town Clerk updating on the budget decision taken by Council and seeking consideration of the budgets allocated to the committee.

In response to questions it was clarified that the building surveys, CCTV and energy surveys were allocated as earmarked reserves.

In respect of  ...  view the full minutes text for item H27