Agenda and minutes

As there was no legislation in place for the Town Council to hold virtual meetings, and because of the ongoing Covid-19 Pandemic, the Halls, Cemeteries & Allotments Committee formed virtually as an Advisory Committee. Any recommendations outside of the current work’s programme, budget or policy would require ratification at the Full Council meeting held on 28^th June 2021.

To consider apologies and reasons for absence.

Committee Members who are unable to attend the meeting should notify the Democratic & Legal Services Officer, Simon Wright (democracy@witney-tc.gov.uk) prior to the meeting, stating the reason for absence.

Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee  ...  view the full agenda text for item H263

Apologies for absence were received from Cllr. Owen Collins

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

There were no interests declared at the meeting.

To elect the Vice-Chair of the Committee for the 2021/2022 municipal year.

The Chair sought nominations for the position of Vice-Chair for the municipal year.

Resolved:

That, Councillor Vicky Gwatkin be elected Vice-Chair of the Committee for the 2021/2022 municipal year.

a) To receive and consider the minutes of the Halls, Cemeteries and Allotments Minutes held on 8 March 2021.

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress on any item).

The minutes of the meeting of the Committee held on 8 March 2021 were received.

Resolved:

That, the minutes of the Halls, Cemeteries & Allotments Committee held on 8 March 2021 be approved as a correct record of the meeting and be signed by the Chair.

There were no matters arising  ...  view the full minutes text for item H266

The meeting will adjourn for this item

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.

The Committee adjourned for this item.

Mr Hopkins addressed the Committee in respect of a memorial gate at Windrush Cemetery.

The Committee reconvened following public participation.

To receive a verbal update on the Public Halls from the Deputy Town Clerk.

The Deputy Town Clerk gave a verbal update and reported that the bar had reopened at the Corn Exchange and, mainly due to the weather, takings had been variable. The Corn Exchange Working Party, at its forthcoming meeting, would be considering future staffing at the venue.

In addition, the Working  ...  view the full minutes text for item H268

To receive and the report of the Cemeteries, External Contracts & Contracts Officer.

The Committee considered the report of the Compliance, External Contracts & Cemeteries Officer updating on a number of cemetery matters.

The Chair gave her condolences to Mr Hopkins, who had spoken in the public participation, and his family and members associated themselves with the Chair’s comments. The Committee considered the installation  ...  view the full minutes text for item H269

To receive the report of the Operations & Estates Advisor.

The Committee received the report of the Operations & Estates Advisor updating on issues with the allotments owned by the Council.

The Deputy Town Clerk gave a verbal update on the fencing for Hailey Road Allotments and reported that further quote had been received from a contractor together with an ‘in  ...  view the full minutes text for item H270