Agenda and minutes

To consider apologies and reasons for absence.

Committee members who are unable to attend the meeting should notify the Democratic Services Officer (nicky.cayley@witney-tc.gov.uk) prior to the meeting, stating the reason for absence.

An apology for his absence was received from Cllr J King.

Members are reminded to declare any disclosable pecuniary interests in any items under consideration at this meeting in accordance with the Town Council’s Code of Conduct.

There were no interests declared at the meeting.

To receive and consider the minutes of the meeting held on 8 July 2019

a)      RESOLVED:          that the Minutes of the meeting held on 8 July 2019 be agreed as a correct record and signed by the Chairman with the following amendments:

D T Enright is changed to D Enright in the list of attendees;

Minute C334 – that the words “verbal report from  ...  view the full minutes text for item SC368

The Committee will adjourn for this item. 

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.

There were no members of the public present for this item.

Standing Item – to consider and discuss the Committee’s vision and objectives.

The committee considered this item and determined that this should form part of the Witney Town Council Strategic Plan which was now in progress.

To receive and consider the report of the Operations and Estates Officer.

The Committee received and considered the report of the Operations and Estates Officer.  He added that he has been in contact with a resident who had offered 6 oaks to be planted at King George V Field but he had asked them to bring them on to two years old  ...  view the full minutes text for item SC371

1.            Request for “A Bench to Tackle Loneliness”

The Committee received and considered correspondence from the Guideposts Trust which had asked for the Council’s support in designating a bench in the town as a chat bench, to help tackle loneliness. Officers had suggested that the bench adjacent to the Halifax  ...  view the full minutes text for item SC372

To receive and consider the report of the Communications and Events Officer.

The Committee received and considered the press coverage update.

RESOLVED:   that the update be noted.

9.1       Civic/Council run events – verbal report from the Communications & Events Officer

         9.2       Third Party events on Council land – update from Operations & Estates Officer

9.3       Christmas Dinner Community Event – Verbal update from Cllr R Smith

1.            Civic/Council Run Events

The Events and Communications Officer advised that Witney’s greatest had been a small event but had gone well.  Next year it would be launched earlier and with more focused and targeted community engagement. 

The Heritage Open Day had been cancelled as there had been no interest.  ...  view the full minutes text for item SC374

10.1 Town-led Financial Education Programme – Cllr V Gwatkin

10.2 Launch of Citizen of the Year 2019 - report of Communications & Events Officer

1.            Town Led Financial Education System

Cllr Gwatkin had previously circulated a paper setting out her ideas for a financial education system for young people in the town.  There would be no cost to the Town Council as she would go into schools to deliver this herself.

RESOLVED:  that the  ...  view the full minutes text for item SC375

To receive the report of the Town Clerk on Antisocial Behaviour in the town and the report of the Operations & Estates Officer regarding Vandalism to Town Council property.

The Town Clerk reported that she had attended multiagency meetings and that a mobile camera would be put on The Leys.  The Town Council would need to pay for a sim card for it.  The most difficult issue was looking at how to integrate it into the existing town centre  ...  view the full minutes text for item SC376

                To receive and consider the report of the Communications & Events Officer.

The Committee received and considered the report of the Events and Communications Officer.

RESOLVED:   that the update on the progress of the Youth Council be noted.

   To receive and consider the report of the Town Clerk/RFO.

The Committee received and considered the financial report of the Town Clerk. She asked members to think about items for budget setting in the next cycle of meetings.

RESOLVED:  that the report be noted.

To receive and consider the minutes of the In Bloom Sub Committee meeting held on 5 September 2019 and the VE Day Working Party meeting held on 2 September 2019

In Bloom Sub Committee – 5 September 2019

The Committee received and considered the minutes of the sub committee held on 5 September 2019.

RESOLVED:   that the minutes of the sub committee be noted.

VE Day 75 Working Party – 2 September 2019

The Committee received and considered the minutes  ...  view the full minutes text for item SC379