Agenda item

9.1       Civic/Council run events – verbal report from the Communications & Events Officer

         9.2       Third Party events on Council land – update from Operations & Estates Officer

9.3       Christmas Dinner Community Event – Verbal update from Cllr R Smith

1.            Civic/Council Run Events

The Events and Communications Officer advised that Witney’s greatest had been a small event but had gone well.  Next year it would be launched earlier and with more focused and targeted community engagement. 

The Heritage Open Day had been cancelled as there had been no interest.  The Museum had not done well either and next year it may be beneficial to work together.

RECOMMENDED:  that the report be noted.

2.            Third Party Events on Council Land

Members considered an update in the report of the Operations and Estates Officer. 

There followed a long discussion on the retention of the Music Festival’s deposit as there had been some damage caused, particularly to the football pitch.  Officers cautioned members that the Music Festival received a grant and therefore no money was received from them which could be set aside to repair grass damage.  If the deposit was returned then the tax payers would be paying for the repairs.

RECOMMENDED:

1.            that the report be noted;

2.            that £600 of the £1, 000 deposit is withheld to go towards covering the repairs to the damaged grass;

3.            that the Carnival’s request to hold its event on 11 July 2020 be agreed;

4.            that a draft of reviewed terms and conditions for third party events be brought back to the next meeting, with carbon offsetting to be included.

3.            Christmas Dinner Community Event

Cllr Smith gave an update on this project.  Witney Fridge was on board and cooking equipment had been sourced.  She would update at the next meeting.

RESOLVED:    that the update be noted.