Agenda

To consider apologies and reasons for absence.

Committee members who are unable to attend the meeting should notify the Committee Clerk derek.mackenzie@witney-tc.gov.uk prior to the meeting, stating the reason for absence.

Standing Order 30(d)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary  ...  view the full agenda text for item 1.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

a)   To adopt and sign as a correct record the minutes of the Policy, Governance and Finance Committee meeting held on 30 September 2024.

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress of any item).

The meeting will adjourn for this item.

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.

Policy

To receive and approve the Witney Town Council Co-option Policy

To receive and approve the Witney Town Council Bio-Diversity Policy subject to any changes deemed necessary by the Climate, Biodiversity & Planning Committee at their meeting 26 November 2024.

To receive and approve the updated Witney Town Third Party Events Policy.

Governance

To receive and consider the schedule of accounts paid and bank reconciliations from the Responsible Financial Officer (RFO).

To receive and consider the interim report of the Internal Auditor, Auditing Solutions for 2024/25.

To receive and consider the report of the Deputy Town Clerk.

Finance

To receive and consider the report of the Responsible Financial Officer (RFO) and the Draft Revised Revenue Budget for 2024/25 and Draft Budget for 2025/26.

To Follow

To receive and consider the report of the Responsible Financial Officer (RFO) with an update on the current year’s work programme relating to Capital and Special Revenue Projects; as well as projects identified during the course of the year for inclusion as Revenue Growth Items or Special Revenue Projects in  ...  view the full agenda text for item 12.

During the Budget Setting Cycle the Council reviews its Fees and Charges for various facilities and services it operates.

Attached are the schedules of fees & charges which have been RECOMMENDED for approval by the respective spending committees:

a.      Burials Fees & Charges

b.      Public Halls Fees & Charges

c.      Recreation Fees & Charges  ...  view the full agenda text for item 13.

To receive and consider the report of the Deputy Town Clerk.

To receive and consider the report of the Responsible Financial Officer (R.F.O)

To receive and consider the report of the Project Officer.

To consider and if appropriate, to pass the following resolution:

That in accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the  ...  view the full agenda text for item 17.

To receive and consider the confidential report of the Town Clerk/C.E.O.

To receive and consider the confidential minutes of the Personnel Sub-Committee meeting held on 21 October 2024, and approve the recommendations contained therein. (Sent under separate cover).