Agenda

To consider apologies and reasons for absence.

Committee members who are unable to attend the meeting should notify the Committee Clerk derek.mackenzie@witney-tc.gov.uk prior to the meeting, stating the reason for absence.

Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary  ...  view the full agenda text for item 1.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

a)   To adopt and sign as a correct record the minutes of the Policy, Governance and Finance Committee meeting held on 24 July 2023 (enclosed).

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress of any item).

The meeting will adjourn for this item.

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.

Policy

To receive a verbal update and recommendation from the Stronger Communities Committee concerning funding of Youth Services in Witney, if appropriate.

Governance

To note that the Council’s External Auditor, Moore, have completed the review of Sections 1 and 2 of the Annual Governance and Accountability Return for year ended 31 March 2023), and in their opinion the information is in accordance with Proper Practices (External Audit Report & Certificate 2022/23 and Notice of  ...  view the full agenda text for item 6.

To receive and consider the report of the Deputy Town Clerk.

To receive the report of the Responsible Financial Officer (RFO).

Finance

To receive the report of the Responsible Financial Officer (RFO).

To receive the joint report of the Responsible Financial Officer (RFO) and Deputy Town Clerk.

To receive and consider the schedule of accounts paid and bank reconciliations from the Responsible Financial Officer (RFO).

To receive and consider the report of the Deputy Town Clerk.

To receive the report of the Responsible Financial Officer (RFO).

To consider and if appropriate, to pass the following resolution:

That in accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the  ...  view the full agenda text for item 14.

To receive a confidential verbal update by the Town Clerk/C.E.O if appropriate.

To receive a confidential verbal update by the Town Clerk/C.E.O if appropriate.

To receive the minutes of the Personnel Sub-Committee held on 19 September 2023 (circulated under separate cover) and agree any recommendations contained therein.