Agenda

To consider apologies and reasons for absence.

Committee members who are unable to attend the meeting should notify the Committee Clerk derek.mackenzie@witney-tc.gov.uk prior to the meeting, stating the reason for absence.

Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary  ...  view the full agenda text for item 1.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

a)   To adopt and sign as a correct record the minutes of the Policy, Governance and Finance Committee meeting held on 30 January 2023.

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress of any item).

The meeting will adjourn for this item.

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.

Policy

To receive and consider the report of the R.F.O.

To receive a draft open water policy, submitted by the Park Ranger/Biodiversity Officer (to follow).

To receive a draft updated metal detecting policy, submitted by the Park Ranger/Biodiversity Officer.

Governance

To receive and consider the second interim report of the Internal Auditor for 2022/23.

To receive and consider the report of the R.F.O.

Finance

To receive and consider the schedule of accounts paid and bank reconciliations.

To approve that the Deputy Town Clerk – Adam Clapton, and the Responsible Financial Officer (RFO) – Nigel Warner – are authorised Officers, as well as the Town Clerk/CEO – Sharon Groth – to be able to deal with banking queries and also cash cheques up to £500 for petty  ...  view the full agenda text for item 11.

To receive the report of the Deputy Town Clerk.

To receive ad consider the report of the Deputy Town Clerk.

To receive the report of the Responsible Financial Officer.

To receive and consider the report of the Project Officer.

To receive the report of the Responsible Financial Officer.

To consider and if appropriate, to pass the following resolution:

That in accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the  ...  view the full agenda text for item 17.

To receive a confidential verbal update from the Town Clerk/C.E.O.

To receive a confidential verbal update from the Town Clerk/C.E.O.

To receive and consider confidential minutes of the Personnel Sub-Committee meeting held on 9 February 2023 (circulated under separate cover), to receive a verbal report from a meeting held earlier this evening, and agree the recommendations contained therein.