Venue: Virtual Meeting Room via Zoom. View directions

Contact: Democratic & Legal Services Officer 

No. Item


Apologies for Absence

To consider apologies and reasons for absence.


Committee members who are unable to attend the meeting should notify the Democratic & Legal Services Officer ( ) prior to the meeting, stating the reason for absence.


Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose role  ...  view the full agenda text for item 1.


Declarations of Interest

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.


Minutes pdf icon PDF 390 KB

a)    To adopt and sign as a correct record the minutes of the Policy, Governance and Finance Committee meeting held on 14 June 2021 (enclosed)


b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress of any item).



Public Participation

The meeting will adjourn for this item.


Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.


Committee Work Plan pdf icon PDF 193 KB

To discuss the Committee priorities following adoption of the Open Spaces Strategy at the Full Council meeting held on 28th June.


Payment of Accounts pdf icon PDF 347 KB

To receive and consider the schedule of accounts paid and bank reconciliations.

Additional documents:


Financial Report & Associated Matters pdf icon PDF 378 KB

To receive and consider the joint report of the Responsible Financial Officer and Deputy Town Clerk.

Additional documents:


Grants and Subsidised Lettings pdf icon PDF 362 KB

To consider the report of the Deputy Town Clerk.


Grant Application - Rotary Colour Run pdf icon PDF 164 KB

To consider a grant application received from the Rotary club of Witney.

Additional documents:


Baby Bonding Programme pdf icon PDF 325 KB

Additional documents:


Recording Equipment for Meetings pdf icon PDF 362 KB

To consider the report of the Democratic & Legal Services Officer.


Procurement Policy pdf icon PDF 464 KB

To receive and consider the report of the Town Clerk

Additional documents:


Exclusion of Press and Public

To consider and if appropriate, to pass the following resolution:

That in accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the  ...  view the full agenda text for item 11.


Grounds Maintenance Service

To consider the confidential report of the Town Clerk.


Property & Legal Matters

To receive and consider the confidential report of the Town Clerk.


Staffing Matters

To receive a confidential verbal report from the meeting held earlier this evening, and agree any recommendations contained therein.