Agenda

Venue: Main Hall, The Corn Exchange, Witney. View directions

Contact: Deputy Town Clerk 

Items
No. Item

1.

One Minute Silence for HM Queen

The Chair will lead a minutes’ silence in remembrance of the passing of HM Queen Elizabeth II

2.

Apologies for Absence

To consider apologies and reasons for absence.

 

Committee members who are unable to attend the meeting should notify the Committee Clerk derek.mackenzie@witney-tc.gov.uk prior to the meeting, stating the reason for absence.

 

Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary Councillors at a meeting of a Committee if ordinary Councillors of the Committee have confirmed to the Proper Officer before the meeting that they are unable to attend.

3.

Declarations of Interest

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

4.

Minutes pdf icon PDF 510 KB

To approve and adopt the minutes of the Council Meeting held on 1 August 2022 in accordance with Standing Order 18 including questions on the minutes as to the progress of any item.

5.

Public Participation

The meeting will adjourn for this item.

 

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.

6.

Witney Community Policing Issues

To receive an update from the Witney Police Team (if appropriate)

7.

An Update from Witney Oxfordshire County Councillors and West Oxfordshire District Councillors

To receive a short verbal update from Oxfordshire County Councillors representing Witney Wards and West Oxfordshire District Councillors.

8.

Report Back from the Councillors on the Work with External Bodies where they serve as the Town Council's Nominated Representative

To receive a short verbal update from councillors who sit on external bodies where they serve as the Town Council’s nominated representative.

9.

Minutes of Committees and Sub Committees

To receive and NOTE the RESOLUTIONS in the minutes of the meetings held between 2 August and 3 October, and agree the RECOMMENDATIONS contained therein.

 

9a

Parks & Recreation Committee - 5 September 2022 pdf icon PDF 503 KB

9b

Halls, Cemeteries & Allotments Committee- 26 September 2022 pdf icon PDF 371 KB

9c

Stronger Communities Committee - 26 September 2022 pdf icon PDF 510 KB

9d

Policy, Governance & Finance Committee- 3 October 2022 pdf icon PDF 535 KB

9e

Climate, Biodiversity & Planning Committee - 2 & 23 August, 27 September pdf icon PDF 492 KB

Additional documents:

10.

Conclusion of Audit for Year Ending 31 March 2022 pdf icon PDF 726 KB

To note that the Council’s External Auditor, Moore, have completed the review of Sections 1 and 2 of the Annual Governance and Accountability Return for year ended 31 March 2022, and in their opinion the information is in accordance with Proper Practices (External Audit Report and Certificate 2021/22 enclosed).

Additional documents:

11.

Councillor Code of Conduct 2022 pdf icon PDF 625 KB

To receive the report of the Deputy Town Clerk.

Additional documents:

11a

Civility & Respect Pledge pdf icon PDF 477 KB

To receive the report of the Deputy Town Clerk.

12.

Project Update pdf icon PDF 462 KB

To receive a report of the Project Officer, enclosed, and a report to follow from the Town Clerk and Chief Executive in relation to major projects.

13.

Civic Announcements pdf icon PDF 443 KB

To receive the report of the Mayor & Mayor’s Secretary.

14.

Vandalism and Health & Safety pdf icon PDF 342 KB

To receive an update on health and safety items (if applicable) and a spreadsheet showing the latest vandalism to Council property.

15.

Grounds Maintenance

To receive an update from the Town Clerk and Chief Executive in respect of progress on bringing the grounds maintenance service in house with effect from 1 October 2022.

16.

A40 County Council Planning Application Consultation R3.0151/21 pdf icon PDF 96 KB

To receive a County Council planning application in relation to the A40 and consider a response, if appropriate. The plans can be found by accessing the electronic link in the document attached to the agenda item.

 

An initial response from the Climate, Biodiversity & Planning Committee on an earlier consultation this year is attached for information.

Additional documents:

17.

Communication from the Leader

To receive such communications as the Leader of the Council may wish to bring before the Council and to consider the recommendation of the Leader on how such communications should be dealt with.

18.

Correspondence

To receive any correspondence received (if applicable).

18a

Notice of Definitive Map Notice of landowner deposit pdf icon PDF 43 KB

To receive correspondence from Oxfordshire County Council.

Additional documents:

19.

Questions to the Leader of the Council

Questions to the Leader of the Council concerning the business of the Council in accordance with Standing Order 15.

20.

Sealing of Documents

To receive details of documents sealed by the Council (If applicable)