Agenda and draft minutes

Venue: Virtual Meeting Room via Zoom. View directions

Contact: Democratic Services Officer 

Items
No. Item

H21

Apologies for Absence

To consider apologies and reasons for absence.

Committee Members who are unable to attend the meeting should notify the Democratic Services Officer (nicky.cayley@witney-tc.gov.uk) prior to the meeting, stating the reason for absence.

Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose role is  ...  view the full agenda text for item H21

Minutes:

Apologies for their absence were received from Cllrs Aitman and Gwatkin.

 

H22

Declarations of Interest

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

Minutes:

There were no declarations of interest in matters to be discussed at the meeting.

 

H23

Minutes pdf icon PDF 510 KB

a) To receive and consider the minutes of the Halls, Cemeteries and Allotments Minutes held on 9 November 2020;

 

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress on any item).

 

Minutes:

The Committee received and considered the minutes of the meeting held on 9November 2020.  There were no matters arising.

 

RESOLVED:          that the minutes of the meeting held on 9 November 2020 be agreed and signed by the Chair as a correct record

 

H24

Public Participation

The meeting will adjourn for this item

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.

 

Minutes:

There were no members of the public present for this meeting.

 

H25

Corporate Strategic Plan

To discuss the Committee’s aims and objectives for inclusion in the Council’s Corporate Strategic Plan and agree its priorities for 2021/22, 2022/23 and beyond.

 

This Committee’s immediate/top priorities have been identified by the Task & Finish Group as being:-

 

a)      Corn Exchange – Phase 2 – seating, lighting and sound

b)  ...  view the full agenda text for item H25

Minutes:

The Committee was required to set its aims and objectives for inclusion in the Council’s Corporate Strategic Plan and to agree its priorities for 2021/22, 2022/23 and beyond.

 

This Committee’s immediate/top priorities had been identified by the Task and Finish Group as being: -

 

a)       Corn Exchange – Phase 2  ...  view the full minutes text for item H25

H26

Operational Report pdf icon PDF 339 KB

To receive and consider the report of the Operations and Estates Officer.

Minutes:

The Committee received and considered the report of the Operations and Estates Officer on progress and repairs since the last meeting, including coloured light installation in the Corn exchange, work at Tower Hill Cemetery, PAT  testing, works at 51 Market Square and an asbestos survey at 51, 51a and 51b  ...  view the full minutes text for item H26

H27

Allotments Update pdf icon PDF 346 KB

To receive and consider the report of the Operations and Estates Officer.

Additional documents:

Minutes:

The Committee received and considered the report of the Operations and Estates Officer, covering Newland, Hailey Road and Lakeside sites.  He advised the Committee that the composters had now arrived but he had been told by the new members of the Allotment Association that they were now not wanted.  He  ...  view the full minutes text for item H27

H28

Corn Exchange Working Party Minutes pdf icon PDF 371 KB

To receive and consider the minutes of the Corn Exchange Working Party held on 7 December 2020 and 11 January 2021.

Additional documents:

Minutes:

Members received and considered the minutes of the Corn Exchange Working Parties held on 7 December 2020 and 11 January 2021.

 

RECOMMENDED:             that the minutes of the Corn Exchange Working Parties held on 7 December 2020 and 11 January 2021 and the recommendations contained therein be approved.

 

H29

Public Halls Report pdf icon PDF 349 KB

To receive and consider the report of the Office Manager.

Minutes:

The Committee received and considered the report of the Office Manager on the public halls which were currently closed due to national restrictions.   The Committee was advised that the Oxford Arts Consultants had decided they could no longer take on the project and therefore Officers were looking for a new  ...  view the full minutes text for item H29

H30

Cemetery Regulations - Review of Memorials, Gardens and Tributes pdf icon PDF 555 KB

To receive and consider the report of the Operations and Estates Officer.

Additional documents:

Minutes:

The Committee received and considered the comprehensive report of the Operations and Estates Officer.  Members decided more information was required and asked for a further report on certain items.

 

RESOLVED:          that the report be noted and: -

 

1.            that the Operations and Estates Officer brings back a report to the  ...  view the full minutes text for item H30

H31

Tower Hill Cemetery - New Public/Pedestrian Access pdf icon PDF 529 KB

To receive and consider the report of the Operations and Estates Officer

Additional documents:

Minutes:

The Committee received and considered the report of the Operations and Estates Officer on the possibility of a new pedestrian entrance at Tower Hill Cemetery.

 

One member felt that it was not really necessary and that it would encourage parking in the surrounding residential areas.  He also wanted to be  ...  view the full minutes text for item H31

H32

Tower Hill Cemetery - Vehicular Access pdf icon PDF 363 KB

To receive and consider the report of the Compliance and Environment Officer.

 

 

Minutes:

The Committee received and considered the report of the Compliance and Environment Officer.  However, members decided that the first step should be to commission a disability consultant to give an overview as vehicular accessibility and disabled accessibility were quite different things.

 

RESOLVED:          that the report be noted and: -  ...  view the full minutes text for item H32