Agenda and minutes

To consider apologies and reasons for absence.

Committee Members who are unable to attend the meeting should notify the Committee Clerk derek.mackenzie@witney-tc.gov.uk prior to the meeting, stating the reason for absence.

Standing Order 8(e)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary Councillors  ...  view the full agenda text for item PR389

Apologies for absence were received from Councillors T Ashby, J Aitman, J Treloar & S Simpson, Councillors D Temple, G Meadows, G Doughty & R Crouch attended respectively as substitutes.

The Deputy Town Clerk advised the Committee that Cllr T Ashby had advised he would be stepping down from the Committee and  ...  view the full minutes text for item PR389

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

There were no declarations of interest from Members or Officers.

a) To adopt and sign as a correct record the minutes of the Parks & Recreation Committee held on 12 May 2025;

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress on any item).

The minutes of the Parks & Recreation Committee meeting held on 12 May 2025 were received.

PR265 – Officers advised that the owners of the basketball court adjacent to Windrush Leisure Centre were the responsibility of West Oxfordshire District Council.

Resolved:

That, the minutes of the Parks & Recreation Committee meeting held  ...  view the full minutes text for item PR391

The meeting will adjourn for this item.

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 25. Matters raised shall relate to the following items on the agenda.

The Committee adjourned for this item.

The Committee received representations from two residents of Edington Road concerning Agenda Item 7 – Projects Update.

The residents raised concerns of the lack of additional consultation regarding the proposed Multi Use Games Area (MUGA) at Ralegh Crescent. They understood through recent engagement with  ...  view the full minutes text for item PR392

The members of the public left the meeting at 6:30pm following the discussion regarding the Ralegh Crescent MUGA.

To receive and consider the report of the Projects Officer concerning ongoing projects under the remit of this Committee

With the permission of the Chair, this item was moved up the agenda so the Members of public could hear the discussion and outcome.

The Committee received and considered the report of the Project Officer.

Ralegh Crescent MUGA

Members were provided with an update on the project. They heard that  ...  view the full minutes text for item PR393

The Project Officer left the meeting at 6:40pm

To receive and consider the report of the Operations Manager.

With the permission of the Chair, this item was also moved up the agenda.

The Committee received the report of the Operations Manager regarding the costs of maintenance of recreation grounds in respect of the provision for football.

Members heard that the pitches at Burwell were well used, hence the  ...  view the full minutes text for item PR394

The Operations Manager left the meeting at 7:03pm

To receive and consider the report of the Deputy Town Clerk concerning the results of the 2025 annual residents satisfaction survey for this Committee.

The Committee received and considered the report of the Deputy Town Clerk concerning the results of the resident’s annual satisfaction survey which was held at the beginning of the year.

Members were advised the report represented the survey results for the services under the remit of this committee and showed  ...  view the full minutes text for item PR395