Agenda and draft minutes

To consider apologies and reasons for absence.

Committee Members who are unable to attend the meeting should notify the Committee Clerk derek.mackenzie@witney-tc.gov.uk prior to the meeting, stating the reason for absence.

Standing Order 8(e)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary Councillors  ...  view the full agenda text for item PR117

Apologies for absence were received from Councillors D Edwards- Hughes & A Bailey.

Though no formal apologies were received it was advised by another Member that Cllr D Temple would be absent from the meeting.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

There were no declarations of interest from Members or Officers.

a) To adopt and sign as a correct record the minutes of the Parks & Recreation Committee held on 12 January 2026;

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress on any item).

That, the minutes of the Parks & Recreation Committee meeting held on 12 January 2026 were received.

PR18 – Officers advised that further details of a visit to West Witney would be discussed under Agenda item 7a.

Resolved:

That, the minutes of the Parks & Recreation Committee meeting held on 12 January  ...  view the full minutes text for item PR119

The meeting will adjourn for this item.

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 25. Matters raised shall relate to the following items on the agenda.

There was no public participation.

To receive and consider the report of the R.F.O concerning the financial position of items under the remit of this Committee.

The Committee received and considered the report of the Responsible Financial Officer (RFO) detailing income and expenditure for budgets which were the responsibility of the committee.

A Member raised the potential for the introduction of more adult exercise equipment. The Deputy Town Clerk advised that there was not a specific  ...  view the full minutes text for item PR121

To receive and consider the report of the Head of Estates & Operations.

The Committee received and considered the report of the Head of Estate & Operations.

In light of recent reporting from the Football Association on the standard of sports pitches across the country Members received data on the level of use of the pitches under the Town Council’s control. Despite exceptional wet  ...  view the full minutes text for item PR122

The Committee the report of the Project Officer along with a verbal update from the Head of Operations and Estates regarding the progress of the West Witney depot and clubhouse refurbishment projects.

Members welcomed the positive progress of the new depot, noting that it was nearing completion and that the  ...  view the full minutes text for item PR123

The Committee received the report of the Project Officer along with a verbal update from the Head of Operations and Estates (HE&O) regarding the progress of the Courtside CIC redevelopment at The Leys.

Members were advised that the works were now entering the final stages and that completion was  ...  view the full minutes text for item PR124

The Committee received the report of the Project Officer along with a verbal update from the Head of Operations and Estates regarding the progress of the proposed MUGA/MUSA project at Ralegh Crescent.

Members were advised that officers continued to support West Oxfordshire District Council (WODC) in progressing the project. Two  ...  view the full minutes text for item PR125