Agenda and minutes

To consider apologies and reasons for absence.

Committee Members who are unable to attend the meeting should notify the Democratic Services & Legal Services Officer (democracy@witney-tc.gov.uk ) prior to the meeting, stating the reason for absence.

Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose role  ...  view the full agenda text for item PR217

Apologies for absence were received from Councillors Ashbourne and Butterfield.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

There were no declarations of interest from members or officers.

To elect a Vice-Chair of the Committee for the 2022/2023 Municipal Year

The Chair called for nominations for the position of Vice-Chair of the Committee.

It was proposed and seconded that Councillor Daniel Butterfield be elected. There being no other nominations it was:

Resolved:

That, Councillor Daniel Butterfield be elected Vice-Chair of the Committee for

2022/2023 municipal year.

a) To adopt and sign as a correct record the minutes of the Parks & Recreation Committee held on  7 March 2022;

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress on any item).

The minutes of the meeting held on 7 March 2022 were considered.

PR103 – The Leys Traffic Calming Scheme - The Deputy Town Clerk advised that officers had passed on residents feedback on the scheme to Oxfordshire County Council who would progress the scheme.

The meeting will adjourn for this item.

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42. Matters raised shall relate to the following items on the agenda. 5

The Committee adjourned for this item.

Mr. Jeff Hunter representing Courtside CIC who operate facilities at The Leys Recreation Ground addressed the committee in respect of the Open Spaces Strategy.

The Committee reconvened following public participation, Mr Hunter left the meeting

To review the Committee Terms of Reference (TOR) if appropriate. The current TOR’s are attached.

The committee considered whether any changes were needed to the current Terms of Reference.

Resolved:

That, no amendments be made to the Terms of Reference

To receive the report/verbal update of the Town Clerk & CEO.

The Committee considered the report of the Town Clerk/RFO. An update was given on the projects outlined in the report and the financial and staffing resources available.

After discussion it was agreed that the Burwell Sports Changing Rooms should be a priority and would need to be progressed in conjunction  ...  view the full minutes text for item PR223

To receive the report/verbal update of the Town Clerk & CEO.

Consideration was given to the report of the Town Clerk/CEO.

It was reported that a Head of Operations had been appointed to oversee bringing the grounds maintenance service in house, as well as other duties .

Resolved:

That, the report be noted.

To receive the report of the Town Clerk/CEO

Consideration was given to the current position of the budgets allocated to the committee.

The Deputy Town Clerk updated on the position with the current food operator at West Witney Sports Ground. Members emphasised the need to be cognisant of the potential impact of inflation on council spending.

Resolved:

That,  ...  view the full minutes text for item PR225

To consider the report of the Project Officer.

The Committee received the report of the Project Officer outlining options for the provision of equipment at the Quarry Road Play Area.

Members noted the financial allocation for the project and expressed support for Option 1a as shown in the report.

Resolved:

That, Option 1a as outlined in the report  ...  view the full minutes text for item PR226

To consider and if appropriate, to pass the following resolution:

That in accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the  ...  view the full agenda text for item PR227

Resolved:

That in accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the confidential nature of the following business to be transacted.  ...  view the full minutes text for item PR227

To receive the report/verbal update of the Town Clerk & CEO.

The Committee considered the confidential report of the Town Clerk/RFO in respect of the Action Plan from the Open Spaces Strategy document and Major Capital Projects agreed as part of the budget setting cycle earlier in the year.

Members discussed the project for the Burwell Changing Rooms and considered the  ...  view the full minutes text for item PR228