Agenda and minutes

Venue: Gallery Room, The Corn Exchange, Witney. View directions

Contact: Democratic & Legal Services Officer 

No. Item


Apologies for Absence

To consider apologies and reasons for absence.


Committee Members who are unable to attend the meeting should notify the Democratic & Legal Services Officer ( ) prior to the meeting, stating the reason for absence.


Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose role is  ...  view the full agenda text for item PR542


Apologies for absence were received from Councillors Joy Aitman, Luci Ashbourne and Andy McMahon.



Declarations of Interest

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.


There were no declarations of interest from members or officers.



Minutes pdf icon PDF 482 KB

a) To adopt and sign as a correct record the minutes of the Parks & Recreation Committee held on  6 September 2021;


b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress on any item).


The minutes of the Parks & Recreation Committee held on 6 September 2021 were received as a correct record.


Minute No. PR454 – Football, Cricket, Bowls & Park Run Update


The Chair advised that the provision of a defibrillator, toilet facility and pitch marking at King Georges Field has been identified as  ...  view the full minutes text for item PR544


Participation of the Public

The meeting will adjourn for this item.


Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42. Matters raised shall relate to the following items on the agenda. 5


There was no public participation.



Sewer to The Leys Bowls Club pdf icon PDF 340 KB

To consider the report of the Project Officer.

Additional documents:


Consideration was given to the report of the Project Officer outlining options for remedial works to the sewer at The Leys serving Witney Town Bowls Club.


The Committee noted the background and considered the need to undertake works to resolve the issue in light of the likely wider development of  ...  view the full minutes text for item PR546

Councillor Butterfield joined the meeting at this juncture.


Financial Report: Revised Revenue Budget 2021/22 and Draft Base Revenue Budget for 2022/23 pdf icon PDF 180 KB

To receive and consider the report of the Town Clerk/CEO and the Draft Revised Revenue Budget for 2021/22 and Draft Budget for 2022/23.

Additional documents:


The Deputy Town Clerk advised that it had not been possible to finalise the budget papers as the recharges had yet to be included.


The Committee considered the draft figures and noted the present position.




1.       That, the report be noted; and

2.       That, the revised base revenue budget  ...  view the full minutes text for item PR547


Schedule of Proposed Fees & Charges 2022/23 pdf icon PDF 134 KB

During Budget Setting Cycle the Council reviews its Fees and Charges for the various facilities and services it operates.


Attached is the schedule of charges in respect of the assets and services which fall under the responsibility of this Committee. 


The Committee is RECOMMENDED to approve (or amend as necessary)  ...  view the full agenda text for item PR548


The Committee considered a schedule of proposed fees & charges for 2022/23.


The Deputy Town Clerk advised that the Policy, Governance & Finance Committee had agreed that the fees and charges of the Town Council for 2022/23 should rise in line with inflation which equated, when rounded down, to a 3% rise.  ...  view the full minutes text for item PR548


Revenue Growth Items, Special Revenue Projects & Capital Projects

To receive and consider the report of the Town Clerk/CEO with an update on the current year’s work programme relating to Capital and Special Revenue Projects; as well as projects identified during the course of the year for inclusion as Revenue Growth Items or Special Revenue Projects in the Council’s  ...  view the full agenda text for item PR549


The Committee noted that it had not been possible to provide this report for the meeting and would be circulated to members for comment in due course. It would also be included in the agenda for the next Policy, Governance & Finance Committee for decision.