Agenda and minutes

To consider apologies and reasons for absence.

Committee Members who are unable to attend the meeting should notify the Deputy Town Clerk (adam.clapton@witney-tc.gov.uk ) prior to the meeting, stating the reason for absence.

Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose role is to  ...  view the full agenda text for item PR441

Apologies for absence were received from Councillors J Aitman, D Enright and L Ashbourne.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

There were no declarations of interest from members or officers.

a) To adopt and sign as a correct record the minutes of the Parks & Recreation Committee meeting held on 27 June 2022;

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress on any item).

The minutes of the meeting held on 27 June 2022 were considered.

Resolved:

That, the minutes of the Parks & Recreation Committee held on 27 June 2022 were received as a correct record and signed by the Chair.

The meeting will adjourn for this item.

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42. Matters raised shall relate to the following items on the agenda. 5

The Committee adjourned for this item.

Chris Pyne addressed the Committee of behalf of Witney Tennis Club in respect of Item 10 Tennis Court Colour Coating. Questions followed from Committee members.

The meeting reconvened following public participation.

To receive and consider the report of the Project Officer.

The Chair proposed that this item be moved up the agenda in order for the members of the public to listen to the discussion.

The committee received and  considered the report of the Project Officer along with the information provided during the public participation session.

Witney Lawn Tennis club had  ...  view the full minutes text for item PR445

To consider and if appropriate, to pass the following resolution:

That in accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the  ...  view the full agenda text for item PR446

Resolved:

That in accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the confidential nature of the following business to be transacted.  ...  view the full minutes text for item PR446

To receive a confidential verbal update from Officers and/or the Chair, as appropriate on existing and future property matters.

The Committee received a confidential verbal update from the Chair and the Town Clerk & Chief Executive Officer.

In respect of the future development of the site, Members were advised a meeting had taken place with WODC to discuss sports across Witney.

WODC were  meeting internally to agree it’s overall Sports  ...  view the full minutes text for item PR447

To receive the report of the Deputy Town Clerk.

The Committee received and considered the report of the Deputy Town Clerk which updated the Members on the status of the various projects agreed.

Resolved:

That, the report be noted.

To receive and consider the report of the Town Clerk/RFO, the Income & Expenditure report and the Capital and Special Revenue Expenditure report for the period 1^st April to 31^st July 2022 (Period 4).

The Committee received and considered the financial report showing figures for aspects under its remit for the last Quarter, provided by the Town Clerk & Chief Executive Officer.

The Town Clerk informed she had been approached by another party to pitch a food van on the site at West Witney Sports  ...  view the full minutes text for item PR449

To receive the report of the Project Officer.

The Committee received and considered the comprehensive report of the Project Officer, following her review of all the play areas in the Town Council’s ownership, in order to try and develop a programme of renewals.  This had been in line with the Open Spaces Strategy action IS1.

Members discussed the  ...  view the full minutes text for item PR450

To receive the report of the Maintenance & Environmental Services Officer.

The Committee considered the report of the Maintenance & Environmental Officer, which explained the situation around the current practice of maintaining the ditch infill at both bowls greens. 

The Maintenance & Environmental Officer was suggesting rubber spiked matting called hedgehog matting.  Members thought this was a good idea and discussed how this  ...  view the full minutes text for item PR451

To receive the report of the Project Officer.

The Committee considered the report of the Project Officer. Members were disappointed that the football clubs would not consider making the application to the FA to partially fund a defibrillator.   Members discussed the alternatives and for the Council to fund this vital piece of equipment and agreed to go ahead  ...  view the full minutes text for item PR452

To receive the report of the Project Officer.

The committee received  and considered the report of the Project Officer. The committee’s preference was for plan 2.1 followed by 1.2. As costings were not available it was requested that the Project Officer obtain costings ahead of the Policy Governance & Finance meeting on 26 September so a decision on what  ...  view the full minutes text for item PR453