Agenda and minutes

To consider apologies and reasons for absence.

Committee Members who are unable to attend the meeting should notify the Deputy Town Clerk (adam.clapton@witney-tc.gov.uk) prior to the meeting, stating the reason for absence.

Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose role is  ...  view the full agenda text for item H107

There were no apologies for absence at the meeting.

Members are reminded to declare any disclosable pecuniary interests in any items under consideration at this meeting in accordance with the Town Council’s Code of Conduct.

There were no interests declared by members at the meeting.

To agree these minutes as a correct record of the meeting to be signed by the Chair.

The Committee received and considered the minutes of the Halls, Cemeteries & Allotments meeting held on 18 January 2021.

RESOLVED:

That the minutes of the Halls, Cemeteries & Allotments Committee meeting held on 18 January 2021 were a true and correct of the meeting and should be signed by the Chair.

To receive matters arising from the minutes of the Halls, Cemeteries & Allotments Committee meeting held on 18 January 2021, not covered elsewhere on the agenda (Questions on the progress on any item).

There were no matters arising from the minutes of the Halls, Cemeteries & Allotments Committee meeting held on 18 January 2021.

The meeting will adjourn for this item.

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.

There were no members of public present at the meeting.

To receive the minutes of the Corn Exchange Working Party meeting held on 1 March 2021 and consider the recommendations contained therein.

Members received and considered the minutes of the Corn Exchange Working Party held on 1 March 2021.

The Chair of the Working Party, Cllr Collins drew particular attention to its request for a supplementary budget of £2,000 towards consultancy fees, towards the construction supervision of the Corn Exchange Main Hall  ...  view the full minutes text for item H112

To receive and consider the report of the Operations and Estates Advisor.

The Committee received and considered the report of the Operations & Estates Advisor which offered updates on the progress of improvements and repairs since the last meeting.

Members heard that there was an additional update on the Town Hall building. Surveyors had asked to inspect the beams and walls to understand  ...  view the full minutes text for item H113

To receive and consider the report of the Operations and Estates Advisor.

The Committee received and considered the report of the Operations & Estates Advisor concerning closed churchyards at St Mary’s and Holy Trinity churches and imminent stability testing of graves.

Stability testing would be taking place shortly so officers advised exclusive right of burial owners would be notified in ample time. Previously,  ...  view the full minutes text for item H114

To receive and consider the report of the Operations & Estates Advisor, accompanying inclusive access audit and quotes for work regarding pedestrian access at Tower Hill Cemetery.

The Committee received and considered the report of the Operations & Estates Advisor concerning pedestrian and vehicular access at Tower Hill Cemetery.

Members heard that a consultation on the proposed pedestrian access at the top end of the cemetery would be opening in the following week. Exclusive Right of Burial owners  ...  view the full minutes text for item H115

To receive and consider the report of the Operations and Estates Advisor.

The Committee received and considered the report of the Operations & Estates Advisor advising of updates on Windrush Place and Lakeside allotments. There were also requests for equipment and maintenance at the Windrush Place, Newland and Farmers Close sites.

Members heard that the Windrush Place allotments should be handed over to  ...  view the full minutes text for item H116

To receive and consider correspondence concerning the access road to lakeside allotments, Ducklington.

The Committee received correspondence from a resident concerning access to Lakeside allotments from Witney Road, Ducklington.

Members heard this had been an issue before and a sign was erected to avoid this happening many years ago. There were several historical points on the access made and it was noted that  ...  view the full minutes text for item H117