Agenda and minutes

To consider apologies and reasons for absence.

Committee Members who are unable to attend the meeting should notify the Committee Clerk derek.mackenzie@witney-tc.gov.ukprior to the meeting, stating the reason for absence.

Standing Order 8(e)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary  ...  view the full agenda text for item H396

Apologies for absence were received from Councillors J Treloar & A Bailey, with Councillors J Doughty & J Aitman attending retrospectively as substitutes.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

There were no declarations of interest from Members or Officers.

a) To receive and consider the minutes of the Halls, Cemeteries and Allotments Minutes held on 19 May 2025;

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress on any item).

The minutes of the Halls, Cemeteries & Allotments Committee meeting held on 19 May 2025 were received.

H284 – A Member clarified that the river flow rates were monitored by the Environment Agency.

Resolved:

That, the minutes of the Halls, Cemeteries & Allotments Committee meeting held on 19 May 2025 be approved  ...  view the full minutes text for item H398

The meeting will adjourn for this item

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 25.  Matters raised shall relate to the following items on the agenda.

The Committee adjourned for this item.

The committee received representations from a representative of Holy Trinity Church, Woodgreen concerning Agenda Item 8.

Members heard of their concern of the size of an individual tree within the churchyard which they asked to be reviewed as it was a potential risk to  ...  view the full minutes text for item H399

To receive and consider the report of the Operations Manager.

With the permission of the Chair, this item was moved up the agenda so the member of public could hear the discussion and outcome.

The Committee discussed the issues raised by the representative of Holy Trinity Church. Firstly the Chair, who also held a position as a WODC Councillor agreed  ...  view the full minutes text for item H400

To receive and consider the report of the Deputy Town Clerk concerning the results of the 2025 annual residents satisfaction survey for this Committee.

The Committee received and considered the report of the Deputy Town Clerk concerning the results of the resident’s annual satisfaction survey which was held at the beginning of the year.

Members were advised the report represented the survey results for the services under the remit of this committee and showed  ...  view the full minutes text for item H401

To receive and consider the report of the Venue & Events Officer.

The Committee received and considered the report of the Venue & Events Officer.

Members were pleased to hear of the news of the recruitment of a Venue & Events Co-ordinator who was due to commence the role in August.

The Committee heard from the Head of Estates & Operations who provided a verbal  ...  view the full minutes text for item H402

To receive and consider the report of the Venue & Events Officer

The Committee received and considered the report of the Venue & Events Officer and verbal update from the Head of Estates & Operations which provided an update on the activity of the Corn Exchange events.

Members were pleased to receive the summary of activity and to hear of the success of events  ...  view the full minutes text for item H403

To receive and consider the report of the Project Officer.

The Committee received the report of the Project Officer confirming the completion of the Children’s Memorial Garden project at Windrush Cemetery.

The Head of Estates & Operations summarised the report to highlight the tasks completed and the level of support provided by the Halls & Green Spaces Administration Support Assistant which had  ...  view the full minutes text for item H404

To receive and consider the report of the Town Clerk/CEO

Report to Follow

The Committee received and considered the report of the Deputy Town Clerk outlining a Witney Allotment Association request for the Council to pay for the installation of three sheds at the Newlands Allotment site.

Members were unanimous in agreement that the sheds should be replaced at a cost to the  ...  view the full minutes text for item H405