Agenda and minutes

To consider apologies and reasons for absence.

Committee Members who are unable to attend the meeting should notify the Committee Clerk derek.mackenzie@witney-tc.gov.ukprior to the meeting, stating the reason for absence.

Standing Order 30(d)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary  ...  view the full agenda text for item H26

No apologies for absence were received.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

There were no declarations of interest from Members or officers.

a) To receive and consider the minutes of the Halls, Cemeteries and Allotments Committees held on 6 November 2023;

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress on any item).

The minutes of the Halls, Cemeteries and Allotments Committee meeting held on 6 November 2023 were received.

H583 – The Deputy Town Clerk advised that the request for dog fouling signs at Tower Hill Cemetery was dealt with at the meeting of the Stronger Communities Committee on 13 November 2023.  ...  view the full minutes text for item H28

The meeting will adjourn for this item

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.

There was no public participation.

To receive and consider the report of the Responsible Financial Officer (R.F.O).

The Committee received and considered the report of the Responsible Financial Officer (RFO) detailing income and expenditure for budgets which are the responsibility of the committee.

There were no questions from members.

Resolved:

That, the report be noted.

Cllr R Smith arrived at 6:04pm

To receive and consider the report of the Venue & Events Officer.

The Committee received and considered the report of the Venue & Events Officer along with a verbal update from the Head of Estates & Operations (HE&O).

Members welcomed the update regarding the energy and cost savings following the installation of a new efficient gas boiler at Burwell Hall.

The HE&O  ...  view the full minutes text for item H31

To receive and consider the report of the Venue & Events Officer.

The Committee received the report of the Venue & Events Officer along with a verbal update from the Head of Estates & Operations (HE&O).

Members were pleased to hear details of the variety of events that had taken place over the previous months and for the financial information included in the  ...  view the full minutes text for item H32

To receive an updated draft Business Plan for the Corn Exchange, Witney.

The Committee received and considered the updated draft Corn Exchange Business Plan.

A Member raised their thoughts for consideration and potential inclusion in the plan; these included having a clear and concise Vision Statement, more definition in the Key Performance Indicators (KPI) so Members could see how the performance of  ...  view the full minutes text for item H33

To receive and consider the report of the Project Officer.

The Committee received the report of the Project Officer with an update on the progress of the Children’s Memorial Garden at Windrush Cemetery.

Members heard that following the agreement of the project in January 2022 Officers had been faced with several issues which they wanted to overcome in order to  ...  view the full minutes text for item H34

To receive and consider the report of the Operations Manager.

The Committee received and considered the report of the Operations Manager regarding the marking out of existing and future areas of the cemetery.

Members were pleased to hear of the scheme however asked that the caps on the top of the posts be “soft” so as not to create a  ...  view the full minutes text for item H35