Agenda and draft minutes

To consider apologies and reasons for absence.

Committee Members who are unable to attend the meeting should notify the Committee Clerk derek.mackenzie@witney-tc.gov.ukprior to the meeting, stating the reason for absence.

Standing Order 30(d)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary  ...  view the full agenda text for item P176

An apology for absence was received from Councillor O Collins.

An apology for absence was also received from Councillor D Temple, Councillor G Doughty attended as a substitute.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

Councillor R Smith declared a personal, non-prejudicial interest in Planning Application 24/00655/FUL as she was a resident of the street and would be making a representation on behalf of the neighbouring property who had contacted her as ward Councillor.

There were no other declarations from Members or Officers

a) To adopt and sign as correct the minutes of the committee held on 30 January, 20 February, and 12 March 2024.

b) Matters arising from the minutes of 30 January, 20 February, and 12 March 2024.

The minutes of the Climate, Biodiversity & Planning Committee meeting held on 30 January, 20 February and 12 March were received.

P54 – The Deputy Town Clerk confirmed that a letter had been sent to the Environment Agency and a reply received which would be circulated as the Full Council meeting  ...  view the full minutes text for item P178

The meeting will adjourn for this item.

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.

The Committee adjourned for this item following agreement by the Committee to suspend Standing Order 42 in order to allow a lengthier period of discussion given the interest from Members and the public in attendance.

The committee received representations from Robert Courts MP concerning Agenda Item 5.

Further representation was  ...  view the full minutes text for item P179

This item was deferred from the meeting held on 30January 2024, minute no. P16 refers.

Members heard from Mr Courts MP who expressed his willingness to support Witney Town Council, its members and residents with any difficulties being experienced with the services provide by Thames Water. He also provided an update on the future of Thames Water and the work planned to improve the Witney  ...  view the full minutes text for item P180

(Mr R Courts MP, Cllr R Crouch and all members of the public left the meeting at 7:02pm)

To receive and consider the report of the Responsible Financial Officer (R.F.O).

The Committee received and considered the report of the Responsible Financial Officer (RFO) detailing income and expenditure for budgets which are the responsibility of the Committee.

A Member raised a query regarding the details of the £2,000 grant received from County Councillor priority funding. The Committee Clerk confirmed this was  ...  view the full minutes text for item P181

To receive and consider a schedule of Planning Applications from West Oxfordshire District Council, as per attached schedule.

Planning application 24/00093/FUL (1 Wesley Walk) required a response ahead of this meeting date. Documents were circulated to Members by email, and comments received by return. A ‘No objection’ response was submitted  ...  view the full agenda text for item P182

The Committee received and considered a schedule of planning applications from West Oxfordshire District Council.

Members also noted the “No Objection” response that was submitted on 20 March 2024 in respect of application 24/00093/FUL 1 Wesley Walk by prior agreement of West Oxfordshire District Council due the short timescale of  ...  view the full minutes text for item P182

To receive and consider a schedule of planning decisions from West Oxfordshire District Council.

The Committee received and considered a schedule of planning decisions received from West Oxfordshire District Council (WODC).

Members were pleased to see the conditions applied to the approval of 23/02730/FUL Car Park Rear of 58 West End to deal with the contamination issues they had raised in their consultee response,  ...  view the full minutes text for item P183

To receive the minutes of the Witney Traffic Advisory Committee meeting held on 26 March 2024.

The Committee received the minutes of the Witney Traffic Advisory Committee (WTAC) meeting held on 26 March 2024.

Cllr Ashby, a town council representative on the committee updated Members of the proposals for the improvements to be made at the bridleway between Deer Park and Windrush Estate.

The Committee Clerk  ...  view the full minutes text for item P184

To receive and consider the report of the Deputy Town Clerk.

The Committee received and considered the report of the Deputy Town Clerk regarding the future format of meetings of the committee.

Following a short debate members agreed to leave the format of meetings in their current arrangement of two of the three meetings per Committee cycle remaining virtual advisory meetings,  ...  view the full minutes text for item P185

To receive a notification of a Planning Appeal received for 59 Barrington Close, Witney, Appeal reference APP/D3125/W/24/3336974. Original Planning Application reference 23/02476/FUL.

The Committee received notice of the Planning Appeal for APP/D3125/W/24/3336974 for

59 Barrington Close, Witney.

Resolved:

That, the Planning Appeal be noted.

To receive a notification of a Planning Appeal received for 17A Moor Avenue, Witney, Appeal reference APP/D3125/X/24/3340800. Original Planning Application reference 23/02164/CLE.

The Committee received notice of the Planning Appeal for APP/D3125/X/24/3340800 for 17a Moor Avenue, Witney.

Resolved:

That, the Planning Appeal be noted.