Agenda and draft minutes

Venue: Gallery Room, The Corn Exchange, Witney. View directions

Contact: Democratic & Legal Services Officer 

Items
No. Item

P266

Apologies for Absence

To consider apologies and reasons for absence.

 

Committee Members who are unable to attend the meeting should notify the Democratic & Legal Services Officer ( democracy@witney-tc.gov.uk ) prior to the meeting, stating the reason for absence.

 

Standing Order 309a)(v) permits the appointment of substitute Councillors to a Committee whose role  ...  view the full agenda text for item P266

Minutes:

There were no apologies for absence.

P267

Declarations of Interest

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

Minutes:

Councillors Aitman and Smith declared a personal non-prejudicial interest in Agenda Item 10 – Planning Appeal 35-37 Woodgreen, Witney by virtue of knowing the appellant.

P268

Election of Vice-Chair

To elect the Vice-Chair of the Committee for 2022/2023.

Minutes:

The Chair called for nominations for the position of Vice-Chair of the Committee.

 

It was proposed and seconded that Cllr Andrew Prosser be elected Vice-Chair. There being no other nominations it was:

 

Resolved:

 

That, Councillor Andrew Prosser be elected Vice-Chair of the Committee for the 2022/2023 municipal year.

P269

Minutes pdf icon PDF 387 KB

a) To adopt and sign as correct the minutes of the committee held on 29 March, 19 April & 10 May 2022.

 

b) Matters arising from the minutes of 29 March, 19 April & 10 May 2022.

Additional documents:

Minutes:

The minutes of the meetings of the committee held on 29 March, 19 April & 10 May 2022 were adopted as a correct record and signed by the Chair.

P270

Public Participation

The meeting will adjourn for this item.

 

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.

Minutes:

There was no public participation.

P271

Committee Terms of Reference pdf icon PDF 340 KB

To review the Committee Terms of Reference (TOR). The current TOR’s are attached.

Minutes:

The committee considered whether any changes were needed to the current Terms of Reference.

 

Resolved:

 

That, no amendments be made to the Terms of Reference.

P272

Planning Applications pdf icon PDF 12 KB

To receive and consider a schedule of Planning Applications from West Oxfordshire District Council.

Minutes:

The Committee received and considered a schedule of planning applications from West Oxfordshire District Council.

 

Resolved:

 

That the comments, as per the attached schedule, be forwarded to West Oxfordshire District Council.

P273

Planning Decisions pdf icon PDF 10 KB

To receive and consider a schedule of planning decisions from West Oxfordshire District Council.

Minutes:

The Committee received and considered a schedule of planning decisions received from West Oxfordshire District Council.

 

Resolved:

 

That the list circulated advising of District Council planning decisions be noted.

P274

Planning Appeal - Land East Of Witney Road , Ducklington pdf icon PDF 96 KB

To receive details of a planning appeal received for Land East Of Witney Road,, Ducklington - 21/03405/OUT

Minutes:

The Committee received details of a planning appeal for Land East of Witney Road, Ducklington - 21/03405/OUT.

 

Members welcomed the opportunity from the Planning Inspectorate to add further representation to the Town Council’s objections and agreed that as these were still valid and pressing concerns, they should be reinforced with  ...  view the full minutes text for item P274

P275

Planning Appeal - 35 - 37 Woodgreen pdf icon PDF 94 KB

To consider details of two planning appeals relating to the refusal of an application for a single storey rear extension.

Additional documents:

Minutes:

The Committee received notification of two Planning Appeals - APP/D3125/W/21/3288456 and APP/D3125/Y/21/3288457 in respect of 35 – 37 Woodgreen, Witney.

 

Resolved:

 

That the notification of the Planning Appeal be noted.

P276

A40 access to Witney Shores Green - Planning Reference R3.0039/22 pdf icon PDF 46 KB

To consider a consultation from Oxfordshire County Council in respect of an application for works associated with the construction of the A40 Shores Green Junction.

 

The deadline for a response has been extended until 1 June 2022.

Minutes:

The committee considered a consultation document from Oxfordshire County Council in respect of an application for works associated with the construction of the A40 Shores Green Junction.

 

Resolved:

 

That, Witney Town Council welcomes the application and looks forward to swift commencement of the scheme, once approved which will bring better,  ...  view the full minutes text for item P276

P277

Application for a Premises Licence - The Edge Eatery, 1 Wesley Walk, High Street pdf icon PDF 8 MB

To consider an application for a Premises Licence under the Licensing Act 2003.

Additional documents:

Minutes:

The committee received an application for a premises licence.

 

Resolved:

 

That, whilst Witney Town Council do not object to the licence application, members expressed concerns about safety and security for customers and staff when leaving the premises at late hours. Members ask that consideration is given for the provision of  ...  view the full minutes text for item P277

P278

Open Spaces Strategy, Committee Objectives and Work Programme for the Municipal Year pdf icon PDF 118 KB

To receive the report of the Town Clerk/ CEO.

Additional documents:

Minutes:

Consideration was given to the report of the Town Clerk.

 

Resolved:

 

That the report be noted.

P279

Finance Report pdf icon PDF 118 KB

To receive the report of the Town Clerk/CEO.

Additional documents:

Minutes:

Consideration was given to the current position of the budgets allocated to the committee.

 

Resolved:

 

That, the current financial position be noted.

P280

20mph Working Party Minutes pdf icon PDF 355 KB

To receive the minutes of the 20mph Working Party held on 23 May 2022

Additional documents:

Minutes:

A progress update was given by the Deputy Town Clerk. A discussion was held on the agreed 20mph zones, buffer limits and the inclusion of new residential developments.

 

Resolved:

 

That, the Deputy Town Clerk would ask the Oxfordshire County Council Officer if the agreed areas and signage could be represented  ...  view the full minutes text for item P280

P281

Witney Traffic Advisory Committee pdf icon PDF 383 KB

To receive the minutes of the Witney Traffic Advisory Committee held on 22 March 2022.

Minutes:

The Committee received the minutes of the Witney Traffic Advisory Committee held on 22 March 2022.

 

Resolved:

 

That the minutes circulated be noted.

 

P282

Exclusion of Press and Public

To consider and if appropriate, to pass the following resolution:

 

That in accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the  ...  view the full agenda text for item P282

Minutes:

Resolved:

 

That in accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the confidential nature of the following business to be transacted  ...  view the full minutes text for item P282

P283

Witney Local Cycling and Walking Infrastructure Plans (LCWIP)

To receive the minutes of the Witney LCWIP held on 26 April 2022.

Minutes:

The minutes of the LCWIP meeting held on 26 April 2022 were received.

 

Resolved:

 

That the minutes be noted.