Agenda and minutes

Venue: Virtual Meeting Room via Zoom. View directions

Contact: Democratic & Legal Services Officer 

Note: Full Planning 

No. Item

As there was no legislation in place for the Town Council to hold virtual meetings, and because of the ongoing Covid-19 Pandemic, the Climate, Biodiversity & Planning Committee formed virtually as an Advisory Committee. Any recommendations outside of the current work programme, budget or policy would require ratification at the Full Council meeting held on 14 February 2022.



Apologies for Absence

To consider apologies and reasons for absence.


Committee Members who are unable to attend the meeting should notify the Democratic & Legal Services Officer ( prior to the meeting, stating the reason for absence.


Standing Order 309a)(v) permits the appointment of substitute Councillors to a Committee whose role  ...  view the full agenda text for item P39


Apologies for absence were received from Councillor McMahon



Declarations of Interest

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.


Councillor Collins declared a non-prejudicial interest in Application Nos. 22/00048/HHD & 22/00049/LBC by virtue of knowing the applicant.


Councillor Jones declared a non-prejudicial interest in Application No. 21/01703/HHD by virtue of knowing the applicant. Councillor Jones indicated that she would not participate or vote on the application.



Minutes pdf icon PDF 394 KB

a)  To adopt and sign as correct the minutes of the committee held on 23 November 2021, 14    December 2021 & 4 January 2022.

b) Matters arising from the minutes of 23 November 2021, 14 December 2021 & 4 January 2022.

Additional documents:


It was noted that the date on the schedule of application responses at the 14 December meeting was wrong and needed amendment.


A verbal update was given on discussions at the 20MPH Speed Limit Working Party held earlier in the day. It was clarified that the minutes of that meeting  ...  view the full minutes text for item P41


Public Participation

The meeting will adjourn for this item.


Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.


There was no public participation.


At the request of the Chair the committee agreed to consider Agenda Item No. 7 – Finance & Budget Report before Agenda Item No. 5



Finance & Budget Report pdf icon PDF 552 KB

To consider the report of the Town Clerk.

Additional documents:


Consideration was given to the report of the Town Clerk seeking a review of budgets allocated to the committee in light of decisions taken by the Council when setting its precept.


In response to a question it was clarified that whilst the committee held an overall responsibility for climate and  ...  view the full minutes text for item P43


Planning Applications pdf icon PDF 12 KB

To receive and consider a schedule of Planning Applications from West Oxfordshire District Council.


The Committee received and considered a schedule of planning applications received from West Oxfordshire District Council.




That the comments, as per the attached schedule, be forwarded to West Oxfordshire District Council.



Planning Application: R3.0151/21 - A40 HIF2 Smart Corridor (‘HIF2 project’) A40 corridor between Witney and Wolvercote, Oxfordshire pdf icon PDF 86 KB

To consider a planning application from Oxfordshire County Council (OCC).


Attached is the consultation letter from OCC and the documents associated with this application can be accessed from the link in the letter.


The Committee considered an application received from Oxfordshire County Council. It was noted that the response would be a recommendation to the Council meeting on 14 February.


Members highlighted the need for any scheme to have connectivity in respect of accessing public transport and also cycle provision. In respect of  ...  view the full minutes text for item P45