Agenda and draft minutes

Venue: Virtual Meeting Room via Zoom. View directions

Contact: Democratic Services Officer 

Items
No. Item

SP96

Apologies for Absence

To consider apologies and reasons for absence.

Committee Members who are unable to attend the meeting should notify the Democratic Services Officer (nicky.cayley@witney-tc.gov.uk) prior to the meeting, stating the reason for absence.

 

Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace  ...  view the full agenda text for item SP96

Minutes:

An apology for absence was received from Cllr T Ashby.

 

SP97

Declarations of Interest

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

Minutes:

Cllr V Gwatkin and Cllr L Ashbourne declared non pecuniary interests for agenda item 5 where a community hub facility were to be discussed as they had involvement with Witney Community Fridge.

 

SP98

Minutes pdf icon PDF 372 KB

 

a) To adopt and sign as a correct record the minutes of the Sport and Play Committee held on 11 January 2021;

 

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress on any item).

 

Minutes:

The Committee received and considered the minutes of the Sport & Play Committee meeting held on 11th January 2021.

 

RESOLVED:

 

a)      That the minutes of the Sport & Play Committee meeting held on 11th January 2021 are a true and correct record and should be signed by the Chair.

 

b)  ...  view the full minutes text for item SP98

SP99

Public Participation

the meeting will adjourn for this item

 

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42. Matters raised shall relate to the following items on the agenda.

Minutes:

The Committee adjourned for this item.

 

Punam Owens addressed the committee supporting the provision of space for a Community Hub on the Town Council’s estate.

 

The Committee reconvened following public participation.

 

SP100

Corporate Strategic Plan/Open Spaces Strategy Update

To receive a verbal update from the Town Clerk.

Minutes:

The Committee received and considered a verbal update from the Town Clerk regarding the Corporate Strategic Plan and Open Spaces Strategy.

 

A draft Corporate Strategic Plan would hopefully be presented to members during the next cycle of meetings, from May 2021. It had regrettably been delayed due to the staffing  ...  view the full minutes text for item SP100

SP101

Operational Report pdf icon PDF 349 KB

To receive and consider the report of the Operations and Estates Officer.

 

Minutes:

The Committee received and considered the report of the Operations & Estates Advisor concerning updates on play areas, the Splash park annual maintenance, third party events, football and pedestrian access and the provision of toilets at West Witney Sports Ground.

 

Members heard that temporary toilet facilities would be delivered to West  ...  view the full minutes text for item SP101

SP102

Leys Skate Park - update

To receive a verbal update on this project by Cllr D Butterfield.

Minutes:

The Committee received a verbal update from Cllr Butterfield on the Leys Skate park upgrade.

 

This project had been branded as ‘Ramp up the Leys’ and the community group formed to spearhead fundraising were keen to progress. There were several grant pots available, as well as the funds earmarked by  ...  view the full minutes text for item SP102

SP103

Bowls Irrigation System pdf icon PDF 340 KB

To receive and consider the report of the Operations & Estates Officer.

Minutes:

The Committee received and considered the report of the Operations & Estates Advisor concerning transfer of the bowls club’s irrigation systems.

 

RESOLVED:

 

1.      That the report be noted.

 

SP104

Old Bowls Building - The Leys pdf icon PDF 354 KB

To receive and consider the report of the Operations & Estates Officer.

Additional documents:

Minutes:

The Committee received and considered the report of the Operations & Estates Advisor concerning the future of the old bowls building at the Leys.

 

Given that the building was structurally sound, and its use was currently an addition to the Leys Depot storage area, members agreed that the building should remain  ...  view the full minutes text for item SP104

SP105

Exclusion of Press & Public

To consider and if appropriate, to pass the following resolution: That in accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the  ...  view the full agenda text for item SP105

Minutes:

RESOLVED:

 

1.      That in accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the confidential nature of the following business to be  ...  view the full minutes text for item SP105

SP106

West Witney Sports ground - Update

To receive a confidential verbal update from the Town Clerk and consider quotations for temporary facilities and fee proposals for project management.

 

Additional documents:

Minutes:

The Committee received a confidential verbal update from the Town Clerk concerning West Witney Sports Ground.

 

There was concern from members that the current Covid-19 lockdown would be ending in the forthcoming months and due to the compliance issues at the Sports & Social Club, temporary facilities for clubs would imminently  ...  view the full minutes text for item SP106