Agenda and minutes

To consider apologies and reasons for absence.

Committee members who are unable to attend the meeting should notify the Democratic Services Officer (nicky.cayley@witney-tc.gov.uk) prior to the meeting, stating the reason for absence.

Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose role is  ...  view the full agenda text for item SP348

There were no apologies for absence.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

There were no declarations of interest in matters to be discussed at the meeting.

a) To adopt and sign as a correct record the minutes of the Sport and Play Committee meeting held on 7 September  2020;

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress on any item).

The Committee received and considered the minutes of the meeting held on 7 September 2020.  Members raised some points in the minutes that they wished to be changed and the Town Clerk explained that she had listened back to the recording of the meeting and that the minutes were an  ...  view the full minutes text for item SP350

the meeting will adjourn for this item

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42. Matters raised shall relate to the following items on the agenda.

The Committee adjourned to receive public participation from Mr Oliver Pockett who wished to address the Committee about the Leys Skatepark.

Following his address, the Committee reconvened.

To receive a presentation under public participation concerning the direction of this project. The minutes of the expired Skate Park Working Party held on 22 January 2020 are included for information.

This item was moved up the agenda with the express permission of the Chair so that the member of the public present could hear the debate.

The Chair provided some background information to the skatepark and how Mr Pockett had expressed an interest in it.  She was keen to utilise  ...  view the full minutes text for item SP352

Members received and considered the report of the Operations and Estates Officer as circulated with the agenda, which provided an update on repairs and maintenance since the last meeting.

RESOLVED:          that the report be noted.

To receive and consider the report of the Operations & Estates Officer

The Committee received and considered the report of the Operations and Estates Officer, concerning irrigation for the Leys Cricket Square and bowls irrigation systems.

RECOMMENDED:             that the report be noted and:-

1.            that the Operations and Estates Officer looks into a grey water system for the Leys cricket square;

2.  ...  view the full minutes text for item SP354

To receive and consider the report of the Operations & Estates Officer and a verbal report from Officers in respect of a meeting with the Rotary Club of Witney regarding Witney Carnival 2021.

The Committee received and considered the report of the Operations and Estates Officer along with correspondence from the County Council’s Director of Public Health and the Safety Advisory Group (SAG).

RESOLVED:          that the report and the SAG guidance be noted.

Members are referred to appendix b of agenda item 9a where they can review the actual expenditure to date (1 April to 30 September) against budget.

The Committee received and considered financial reports from the Town Clerk/RFO.

To receive and consider the report of the Town Clerk/RFO and the Draft Revised Revenue Budget for 2020/21 and Draft Revenue Budget for 2021/22.

The Committee received and considered the report of the Town Clerk/RFO on the revised revenue budget 2020/21 and base revenue budget for 2021/22.

The Town Clerk explained in her report that there was still many unknown factors which she needed clarity on before the final budget could be presented to  ...  view the full minutes text for item SP356a

During Budget Setting Cycle the Council reviews its Fees and Charges for the various facilities and services it operates. 

Attached is the schedule of charges in respect of the assets and services which full under the responsibility of this Committee.  As agreed by Full Council on 12 October 2020 increases  ...  view the full agenda text for item SP356b

The Committee received and considered the schedule of proposed fees and charges  for the Council’s Recreation facilities for 2021/22, and the Town Clerk pointed out that increases had been limited to an inflationary increase of  1½% as agreed by Council.

RECOMMENDED:             that the proposed fees and charges, be agreed, as  ...  view the full minutes text for item SP356b

To receive and consider the report of the Town Clerk/RFO relating to an update on the Capital & Special Revenue Projects Programme for 2020/21 – TO FOLLOW

The Committee received and considered the report of the Town Clerk/ RFO. 

RECOMMENDED:             that the report be noted and that projects should be prioritised at the forthcoming Policy, Governance and Finance Committee on 23 November 2020.

To receive and consider the report of the Town Clerk/RFO relating to items identified during the course of the year for inclusion as Revenue Growth Items in the Council’s Revenue Budget as well as items for the Capital/Special Revenue Projects Programme 2021/22 and beyond – TO FOLLOW.

The Committee received and considered the report of the Town Clerk/RFO and discussed some items that they would like to see in the next financial year.

RECOMMENDED:             that the report be noted and that a piece of play equipment for Quarry Road and a path for behind the MUGA at  ...  view the full minutes text for item SP356d

To consider and if appropriate, to pass the following resolution:

That in accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the  ...  view the full agenda text for item SP357

RESOLVED:        that in accordance with section 1(2) of the Public Bodies (Admissions to

Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the confidential nature of the following business to be transacted.  ...  view the full minutes text for item SP357

To receive and consider the confidential report of the Operations and Estates Officer.

Before moving on to the substantive report the Town Clerk pointed out that the Chair had deferred the confidential appendix to the minutes of the meeting held on 7 September 2020, as she wished to raise a question on the content.  In answer to a question the Town Clerk advised  ...  view the full minutes text for item SP358