Agenda

To consider apologies and reasons for absence.

Committee members who are unable to attend the meeting should notify the Committee Clerk derek.mackenzie@witney-tc.gov.uk prior to the meeting, stating the reason for absence.

Standing Order 30(d)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary Councillors at a meeting of a Committee if ordinary Councillors of the Committee have confirmed to the Proper Officer before the meeting that they are unable to attend.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

To approve and adopt the minutes of the Council Meeting held on 14 October 2024 in accordance with Standing Order 18 including questions on the minutes as to the progress of any item.

The meeting will adjourn for this item.

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.

To receive an update from the Witney Police Team (if appropriate).

To receive a short verbal update from Oxfordshire County Councillors representing Witney Wards and West Oxfordshire District Councillors.

To receive a short verbal update from Councillors who sit on external bodies where they serve as the Town Council’s nominated representative.

To receive and NOTE the RESOLUTIONS in the minutes of the meetings held between 4 November and 26 November 2024, and agree the RECOMMENDATIONS contained therein.

To receive the report of the Mayor & Mayor’s Secretary.

To receive an update from the Head of Estates & Operations on Health and Safety items.

To receive an update showing the latest vandalism to Council property and reported Anti-Social Behaviour.

To receive the report of the Deputy Town Clerk.

To receive the report of the Deputy Town Clerk.

To note the Government consultation on hybrid and remote meetings for Local Authoritys and consider a Council response if appropriate.

https://consult.communities.gov.uk/local-government-standards-and-conduct/remote-attendance-and-proxy-voting/

To discuss and understand the impact of the flooding that occurred between 24-26 November 2024.

To receive such communications as the Leader of the Council may wish to bring before the Council and to consider the recommendation of the Leader on how such communications should be dealt with.

To receive any correspondence received (if applicable).

To receive the following monthly newsletters from the Thames Valley Police, Police & Crime Commissioner:

PCC - October Update

PCC - November Newsletter

To receive correspondence in respect of the Thames Valley Flood Scheme.

Questions to the Leader of the Council concerning the business of the Council in accordance with Standing Order 15.

To receive details of documents sealed by the Council (If applicable).