Agenda and minutes

To consider apologies and reasons for absence.

Committee members who are unable to attend the meeting should notify the Democratic Services Officer (nicky.cayley@witney-tc.gov.uk) prior to the meeting, stating the reason for absence.

Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose role is  ...  view the full agenda text for item SC324

An apology for her absence was received from Cllr L Ashbourne.

Members are reminded to declare any disclosable pecuniary interests in any items under consideration at this meeting in accordance with the Town Council’s Code of Conduct.

There were no interests declared at the meeting.

a)            To adopt and sign as a correct record the minutes of the meeting of the Stronger Communities Committee held on 10 June 2019.

b)            Matters arising from the minutes not covered elsewhere on the agenda. (Questions on the progress of any item).

The Committee received and considered the minutes of the meeting held on 10 June 2019.

a)       RESOLVED:  that the Minutes of the meeting held on 10 June 2019 be agreed as a correct record and signed by the Chairman.

b)      MATTERS ARISING:  there were no matters arising to be discussed  ...  view the full minutes text for item SC326

The meeting will adjourn for this item.

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.

The Council adjourned in line with standing order 42 so that Mr Ron Spurs could address the Council on agenda item 9.2 (Third Party Events on Council Land) on behalf of Witney Carnival Committee.

Following the endorsement of the recommendations arising from the Witney Youth Forum by Council on 26 June 2019 the Committee is requested to establish a Working Party/Steering Group in order to take these recommendations forward. County Councillor Laura Price has been invited to attend and make suggestions and assist with  ...  view the full agenda text for item SC328

The Committee welcomed County Councillor Laura Price to the meeting to discuss the recommendations from the Youth Forum which had come about from her motion to Council when she sat as a Town Councillor. The Committee received and considered the report of the Town Clerk which had previously been presented  ...  view the full minutes text for item SC328

9.1          Civic/Council run events – verbal report from the Communications & Events Officer

9.2          Third party events on Council land – update from the Operations & Estates Officer

9.3          Christmas Dinner Community event for the disadvantaged – Cllrs J Aitman and R Smith to present their proposal

With the express permission of the Chair, this item was moved up the agenda.

In respect of the Carnival’s Event Management Plan, a list had been circulated at the meeting to show how many items including PLI and Food Safety Certificates were missing.  Consequently, the Operations and Estates Officer advised  ...  view the full minutes text for item SC329

Standing Item – to consider and discuss the Committee’s vision and objectives.

A member commented that the committee had set two objectives that evening – youth provision and review of large events policy.  Other items would flow down from the Council’s objectives.

RESOLVED:  

that this be reviewed at the next meeting

To receive and consider the report of the Operations and Estates Officer.

The Committee received the report and a verbal update on its contents from the Operations and Estates Officer.

A member mentioned recent discussions by residents about provision of CCTV for The Leys.  The Town Clerk commented that money had been put in the budget for this but the Town Council  ...  view the full minutes text for item SC331

RESOLVED:

1.            that the verbal update from the Communications and Events Officer be noted;

2.            to delegate the organisation to groups who were interested and that Cllr Smith should bring back a report on progress to the next meeting in September.

7.1          Benches – verbal update from Operations & Estates Officer/Cllr Rosa Bolger re-location(s) on Oxlease/Cogges

7.2          Cycle Rack – request via Cllr R Smith/Cllr D Enright to install a cycle rack at Oxlease Play Area – offer of funding from Oxfordshire County Councillor Priority Fund from Cllr Dr Bartington

1.            Benches

Cllr Rosa Bolger gave a verbal report on the siting of a bench on Blakes Avenue adjacent to the WOCT bus stop.  A site had been agreed with the resident who had requested it and the Operations and Estates Officer was seeking permission from Cottsway Housing who owned  ...  view the full minutes text for item SC333

To note the press coverage.

The Committee received and considered the report of press coverage which had been mostly positive.

RESOLVED: 

that the update be noted.

To note the minutes of the meeting held on 11 June 2019.

The Committee received the minutes from the Twinning Association’s meeting of 11 June

2019.  The Mayor also gave an account of his recent weekend trip to Unterhaching for the 30^th

Anniversary celebrations, which had been splendid.

RESOLVED:

that the minutes be noted.

To receive and consider the minutes of the meeting held on 1 July 2019.

 The Committee received and considered the minutes of the meeting held on 1 July 2019.

RESOLVED: 

that the minutes be noted and the recommendations contained therein agreed.