Agenda and minutes

To consider apologies and reasons for absence.

Committee members who are unable to attend the meeting should notify the Democratic Services Officer (nicky.cayley@witney-tc.gov.uk) prior to the meeting, stating the reason for absence.

Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose role is  ...  view the full agenda text for item F39

Apologies for their absences were received from Cllrs Ashbourne, Collins and Harvey.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

Cllr Bolger declared an interest in agenda item 5 as she had attended some of the Extinction Rebellion Witney meetings.

Cllr Enright declared an interest in agenda item 5 as his son was a member of Extinction Rebellion Witney.

Members of the public are welcome to attend the meeting.  Any member of the public who so wishes may speak, at this point in the meeting, for a maximum of five minutes on any matter relating to an item on the agenda

The meeting adjourned in line with standing order 42 so that Mr Hugo Kerr could address the Committee on behalf of Extinction Rebellion Witney on the subject of its grant application.

Following the address, the Committee reconvened.

To receive and consider the report of the Democratic Services Officer.

This item was moved up the agenda with the express permission of the Chair so that the member of the public present could hear the discussion.

Members discussed the grant application and expressed concern about funding printed materials that they would not see.  It was agreed that the Town Council  ...  view the full minutes text for item F42

a)    To adopt and sign as a correct record the minutes of the Policy, Governance and Finance Committee meeting held on 25 November 2019 (enclosed)

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress of any item).

The Committee received and considered the minutes of the meeting held on 25 November 2019.  There were no matters arising.

RESOLVED:          to confirm the minutes of the meeting held on 25 November 2019.          

To receive and consider the schedule of accounts paid and bank reconciliations.

The Committee received and considered the report of the Office Manager.

RESOLVED:

1.            that the report be noted:

2.            that the following schedule of payments be approved:

To receive and consider the report of the Democratic Services Officer

The Committee received and considered the report of the Democratic Services Officer and discussed possible changes to the Annual Town meeting, outside of the official business.

RESOLVED:

1.            that the report be noted;

2.            that District and County Councillors be invited to attend and participate in the meeting;

3.            that  ...  view the full minutes text for item F45

To receive and consider the report of the Compliance & Environment Officer

The Committee received and considered the report of the Compliance and Environment  Officer concerning fire safety.

RESOLVED:

1.            that the report be noted;

2.            that the policies be adopted, and that they are reviewed by the Corn Exchange Working Party scheduled for 9 March;

3.            that the option of a  ...  view the full minutes text for item F46

To receive and consider the proposed Event Hosting Policy from the Compliance and Environment Officer, as amended following discussion at the Stronger Communities Committee meeting on Monday 20^th January.

The Committee received and considered the Event Hosting Policy, which had some changes incorporated after being reviewed by the Stronger Communities Committee.  Members approved the new policy and thanked the Compliance and Environment Officer for his work on this.

RESOLVED:          that the policy as circulated be adopted.