Agenda item

To receive and consider the report of the Democratic Services Officer

The Committee received and considered the report of the Democratic Services Officer and discussed possible changes to the Annual Town meeting, outside of the official business.

RESOLVED:

1.            that the report be noted;

2.            that District and County Councillors be invited to attend and participate in the meeting;

3.            that written reports be complied by the Chairs – theses will not be read out, but the Chair of each Committee will give a 1-minute update on the work of their committee, to be accompanied by a PowerPoint presentation with appropriate images;

4.            that Cllr Bolger includes a section on the Climate Emergency;

4.            that Thames Valley Police be invited to participate in the meeting with a 5-minute presentation, ideally focusing on Anti-Social Behaviour;

5.            that the Youth Council be invited to give a short presentation;

5.            that a portion of the evening is given over to Youth Services, with the public invited to come and participate in a “Brainstorming” session, putting ideas/concerns down on post it notes on a board;

6.            that as a “part 2” for the evening, tables are set up for each committee, with flip chart paper on each for the public to write down ideas;

7.            that the Mayor’s Charities be invited to offer refreshments and the Youth Council to sell cakes;

8.            that organisations which have received grant funding from the Town Council be invited to have a stall and that the Youth Services Organisations that we are planning to work with also be offered stands in the Main Hall.