Agenda and minutes

To consider apologies and reasons for absence.

Committee members who are unable to attend the meeting should notify the Democratic Services Officer (nicky.cayley@witney-tc.gov.uk) prior to the meeting, stating the reason for absence.

Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose role is  ...  view the full agenda text for item F470

An apology for his absence was received from Cllr David Harvey.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

There were no declarations of interest in matters to be discussed at the meeting.

a)    To adopt and sign as a correct record the minutes of the Policy, Governance and Finance Committee meeting held on 23 September 2019 (enclosed)

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress of any item).

The Committee received and considered the minutes of the meeting held on 23 September

2019.

a)            RESOLVED:          to confirm the minutes of the meeting held on 23 September 2019 to be signed by the Chair.

b)            RESOLVED:          there were no matters arising from the minutes to be discussed at the  ...  view the full minutes text for item F472

Members of the public are welcome to attend the meeting.  Any member of the public who so wishes may speak, at this point in the meeting, for a maximum of five minutes on any matter relating to an item on the agenda

The Committee adjourned so that Mr Eric Marshall could address the Committee on behalf of Witney Music Festival and Faye Carrick could address the Committee on behalf of LibFest.

a)      To receive and consider the report of the Democratic Services Officer on current applications - enclosed;

b)     To receive and consider the report of the Town Clerk on the budget for grants and subsidised lettings for 2020/21 – to follow.

a)                  This item was moved up the agenda with the express permission of the Chair so that the members of the public could hear the discussion.

                The Committee received and considered the report of the Town Clerk on annual grants and subsidised lettings.  These were separate from the other pots  ...  view the full minutes text for item F474

To note the above programme of works - enclosed.

Members received and considered the report of the Town Clerk.

In response to a Members question she advised there were some complications with the ownership of Woodgreen due to the unadopted road at Little Green and that Unterhaching Park was being dealt with by the solicitor.

RESOLVED:          that the report  ...  view the full minutes text for item F475

To receive and consider the schedule of accounts paid and bank reconciliations – to follow.

The Committee received and considered the report of the Town Clerk.

RESOLVED:

1.            that the report be noted;

2.            that the following schedule of payments be approved:

To receive and consider the report of the independent Internal Auditor (enclosed)

The Committee received and considered the First Interim Report of the Internal Auditor.  A member congratulated the Town Clerk on receiving such a good audit report.

RESOLVED:          that the report be noted.

To receive and consider the following reports:

a)      Revised revenue budget 2019/20 and base revenue budget for 2020/21 (Town Clerk’s report to follow)

b)     Schedule of proposed Burial Fees and Charges 2020/21 (to follow)

c)      Schedule of proposed Hall Hire Fees and Charges 2020/21 (to follow)

d)     Schedule of proposed  ...  view the full agenda text for item F478

a)            Revised revenue budget 2019/20 and base revenue budget for 2020/21

Unfortunately, the report for this item was not available due to constraints on the Town Clerk’s time.  She explained that, in consultation with the Chairs of Committees, she had agreed an extension with the District Council on the submission  ...  view the full minutes text for item F478

To consider and if appropriate, to pass the following resolution:

That in accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the  ...  view the full agenda text for item F479

RESOLVED:         that in accordance with section 1(2) of the Public Bodies (Admissions to

Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the confidential natureof the following business to be transacted.

To receive and consider the confidential report of the Town Clerk – to follow.

The Town Clerk gave the committee a confidential verbal update on situation relating to the lease of Langdale Hall to the ICE Centre.

RESOLVED:  that the confidential verbal report from the Town Clerk be noted.

The Committee will adjourn for the meeting of the Personnel Sub- Committee.

To receive a verbal report from the meeting held earlier this evening, and agree any recommendations contained therein.

The Committee received and considered the verbal report of the Personnel Sub-Committee held earlier that evening.

RESOLVED:          that the confidential verbal report be noted and the recommendations contained therein approved.