Agenda

To consider apologies and reasons for absence.

Committee members who are unable to attend the meeting should notify the Committee Clerk derek.mackenzie@witney-tc.gov.uk prior to the meeting, stating the reason for absence.

Standing Order 8(e)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary  ...  view the full agenda text for item 1.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

To elect a Vice-Chair of the Committee for the 2026/27 Municipal Year.

a)   To adopt and sign as a correct record the minutes of the Policy, Governance and Finance Committee meetings held on 30 March and 27 May 2026.

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress of any item).

The meeting will adjourn for this item.

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 25.  Matters raised shall relate to the following items on the agenda.

To receive and consider the report of the Deputy Town Clerk.

To receive and consider the report of the Deputy Town Clerk.

Policy

To receive and consider approval for a town council Litter picking Policy.

Governance

To receive and consider the schedule of accounts paid and bank reconciliations from the Responsible Financial Officer (RFO).

To receive and consider the report of the RFO to agree the Annual Governance statement.

In line with The Accounts & Audit (England) Regulations 2015.To receive and consider the Annual Governance & Accountability Return for 2025/26.

To receive and consider the final report of the Internal Auditor for 2025/26.

Finance

To receive and consider the report of the R.F.O concerning the financial position of items under the remit of this Committee in 2026/27.

To receive and consider the report of the Deputy Town Clerk.

To receive and consider the report of the Head of Estates & Operations.

To consider and if appropriate, to pass the following resolution:

That in accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the  ...  view the full agenda text for item 14.

To receive and consider the report of the Deputy Town Clerk.

To receive and consider confidential updates reported by the Senior Management Team.

To receive the confidential minutes of the Personnel Sub-Committee meetings held on 8 and 30 Apil 2026, and agree any recommendations contained therein (sent under separate cover).